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REQUEST FOR <br /> COUNCIL ACTION <br /> CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: <br /> JUNE 21, 2010 <br /> TITLE: APPROVED <br /> ? As Recommended <br /> AGREEMENT EXTENSION FOR STREET ? As Amended <br /> TREE MAINTENANCE SERVICES ? Ordinance on 1S` Reading <br /> ? Ordinance on 2"d Reading <br /> ? Implementing Resolution <br /> ? Set Public Hearing For <br /> CONTINUED TO <br /> .J / `~4`""'-'_~ FILE NUMBER <br /> CITY MANAGER <br /> RECOMMENDED ACTION <br /> Approve an agreement extension for one year with West Coast Arborists, Inc. for street tree <br /> maintenance services in an amount not to exceed $865,350 for FY 2010-2011. <br /> DISCUSSION <br /> The City is responsible for the maintenance of approximately 65,000 street trees. The Public Works <br /> Tree Section arranges for the pruning of a predetermined number of these trees annually based on <br /> International Society of Arborists standards. The work performed is a component of the City's tree <br /> management program and is planned based upon the tree species pruning cycle. <br /> Since 1997, the City has utilized the services of West Coast Arborist (WCA) to provide street tree <br /> maintenance services. The City and the contractor have had an excellent public/private partnership <br /> over the term of the contract working with neighborhoods and the community on tree care issues. <br /> The cooperation of WCA with City staff to implement a sound tree maintenance program was <br /> instrumental in the recognition of the City by the National Arbor Day Foundation as a Tree City USA. <br /> In June 2004, the City Council approved afive-year extension with West Coast Arborists, Inc. to <br /> provide general maintenance services for the City's urban forest. This extension included a <br /> provision for four additional one-year extensions. The existing agreement includes annual CPI <br /> increases for costs each year. The scope of services includes trimming, planting, and removal, <br /> stump grinding and emergency callouts. WCA recognizes that municipalities remain challenged by <br /> substantial reductions in revenue and increased operating costs and therefore have agreed to <br /> perform tree maintenance services under the same conditions with no increase in price, for Fiscal <br /> Year 2010-2011. <br /> For FY 2010-2011, services will be provided to programs in the Public Works, Community <br /> Development and the Parks, Recreation and Community Services Agencies for a total not-to-exceed <br /> amount of $865,350. West Coast Arborists, Inc. has successfully provided the services specified in <br /> <br /> the agreement and staff recommends approval of the first one-year renewal. <br /> 25G-1 <br /> <br />