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5/11/10 April and July, SUBRECIPIENT shall submit both: an original invoice and true copies of invoices, receipts, agreements, copies of any and all contracts or documentation pertaining to costs for subcontractors or other documentation supporting and evidencing how the CDBG FUNDS have been expended during the applicable quarter. (ii) Quarterly Activity Report: SUBRECIl'IENT agrees to keep monthly records of all ethnic and racial statistics of persons and families benefited by SUBRECIPIENT in the performance of its obligations under this Agreement, including, but not limited to, the number of low and moderate income persons and households assisted in accordance with federal income limits, the number of female heads of households assisted, new program information and year-to-date program statistics on expenditures, caseload and activities.. Failure to provide any of the required documentation and reporting will cause CITY to withhold all or a portion of a request for reimbursement, or return the entire reimbursement package to SUBRECIPIENT, until such documentation and reporting has been received and approved by CITY. J. Access to Records. CITY and the United State Government and/or their representatives shall have access for purposes of monitoring, auditing, and examining SUBRECIPIENT's activities and performance, to books, documents and papers, and the right to examine records of SUBRECIPIENT's subcontractors, bookkeepers and accountants, employees and participants in regard to said program. CITY and the United States Government and/or their representatives shall also schedule on-site monitoring at their discretion. Monitoring activities may also include, but are not limited to, questioning employees and participants in said program and entering any premises or any site in which any of the services or activities funded hereunder is conducted or in which any of the records of SUBRECIPIENT are kept. Nothing herein shall be construed to require access to any privileged or confidential information as set forth in federal or state law. K. Location of R ecords/Required L ength of R ecord K eepin All acco unting r ecords, reports, a nd evidence pe rtaining t o a 11 c osts, e xpenses a nd t he C DBG FUNDS of SUBRECIPIENT a nd a 11 doc uments r elated t o t his A greement s hall be maintained a nd ke pt available at SUBRECIPIENT' S office or place of business for the duration of the Agreement and thereafter for five (5) years after completion of an audit inconformity with the CDBG REGS's. Records w hich r elate to (a) c omplaints, c laims, a dministrative p roceedings o r litig ation a rising out of the performance of this Agreement, or (b) costs and expenses of this Agreement to which CITY or any other governmental a gency t akes e xception, shall be retained be yond t he five (5) years until complete resolution or disposition of such appeals, litigation claims, or exceptions. In the event SUBRECIPIENT does not make the above-referenced documents available within the city of S anta A na, California, S UBRECIPIENT ag rees t o p ay al l n ecessary and r easonable e xpenses incurred by CITY in conducting any audit at the location where said records and books of account are maintained. 5 25L-7