25B - PREVENTIVE MAINT AND REPAIRS OF MECHANICAL AND HVAC SYS

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: JULY 6, 2010 TITLE: APPROVED ? As Recommended AGREEMENT FOR PREVENTIVE ? As Amended ? Ordinance on 1'' Reading MAINTENANCE AND REPAIRS OF ? ordinance on 2nd Reading MECHANICAL AND HVAC SYSTEMS ? Implementing Resolution ? Set Public Hearing For CONTINUED TO FILE NUMBER CITY MANAGER RECOMMENDED ACTION Authorize the City Manager and Clerk of the Council to execute the attached amendment to agreement with ACCO Engineered Systems for maintenance and repair services in an annual amount not to exceed $165,000, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The Building Maintenance Division of the Finance and Management Services Agency maintains approximately 50 buildings, including fire stations, recreation and community centers, libraries, City Hall, the Police Administration building and the Corporate Yard. The buildings require various levels of service for complex mechanical systems, including heating and air conditioning equipment. To i maintain these systems in good working condition, it is vital to have preventive maintenance and repair service available, including periodic inspection of chillers and boilers and repair of equipment on an as-needed base. Of the recommended actions, $120,000 is allocated to support the Police Administration and Holding facility HVAC equipment. The balance is for the City Hall complex at Civic Center Plaza, Corporate Yard, fire stations and recreation and community centers. These services ensure the City mechanical systems operate efficiently and safely, and meet all applicable laws and regulations. On June 5, 2007, the City Council approved an agreement with ACCO for aone-year period, with provision for three one-year renewals. The vendor has performed satisfactorily during the past contract period and staff recommends approval of the final renewal of the agreement. 25B-1