25C - FIRE ALARM SYS MAINT AND TIME CLOCK SUPPLIES

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REQUEST FOR ~T~ COUNCIL ACTION CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: JULY 6, 2010 TITLE: APPROVED ? As Recommended AGREEMENT FOR FIRE ALARM ? As Amended ? Ordinance on 1S` Reading SYSTEMS MAINTENANCE AND TIME ? Ordinance on 2~d Reading CLOCK SUPPLIES WITH SIMPLEX ? Implementing Resolution ? Set Public Hearing For GRINNELL CONTINUED TO FILE N U M B E R CITY MANAGER RECOMMENDED ACTION Authorize the City Manager and Clerk of the Council to execute the attached amendment to agreement with Simplex Grinnell for fire alarm systems maintenance and time clock supplies in an annual amount not to exceed $65,000, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION City facilities are equipped with fire alarm systems for the protection of people and property. The alarm systems require inspection, preventive maintenance and repair services to ensure continued operation. Additionally, the alarm systems are tested regularly in accordance with the State of California Fire Marshall regulation and National Fire Protection Association rules. On July 4, 2009, the City Council approved an agreement with Simplex Grinnell for cone-year period, with provision for four one-year renewals. The vendor has performed satisfactorily during the past contract period and staff recommends approval of the first renewal of the agreement. The agreement will provide $40,000 for annual testing and inspection of the City's fire alarm detection systems, $20,000 in case of repair services and parts are needed, and $5,000 for supplies and time clock purchases. FISCAL IMPACT Funds are available in the various departmental Maintenance and Repair and Operating Materials and Supplies accounts (nos. 62322 and 63001). Francisco Gutierrez Executive Director Finance and Management Services Agency km 2rJC-1