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REQUEST FOR <br /> COUNCIL ACTION <br /> CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: <br /> JULY 6, 2010 <br /> TITLE: APPROVED <br /> ? As Recommended <br /> CONTRACT RENEWAL FOR ? As Amended <br /> ? Ordinance on 151 Reading <br /> ASPHALT CONCRETE MATERIALS ? Ordinance on 2"d Reading <br /> (SPEC. N0.09-029) ? Implementing Resolution <br /> ? Set Public Hearing For <br /> CONTINUED TO <br /> 'Zt,.~--r'> Ct~•r--~~`" FILE NUMBER <br /> C TY MANAGER <br /> <br /> i <br /> RECOMMENDED ACTION <br /> Renew the contract with Vulcan Materials Co. for the purchase of asphalt concrete materials for a <br /> one-year period in an annual amount not to exceed $45,000. <br /> DISCUSSION <br /> The Public Works Agency performs a variety of maintenance and repairs on the City's water and <br /> sewer systems. Tasks includes mainline leak repairs to the water main system, repairs or <br /> replacement of water services and sewer laterals. As such, trench cuts are required in order to <br /> perform these repairs. The Water Resources Division required temporary asphalt concrete mix to <br /> perform trench repairs in asphalt concrete streets. Permanent asphalt concrete trench resurfacing is <br /> provided under a separate contract administered by the Maintenance Services Division. <br /> On July 6, 2009, the City Council awarded a contract to Vulcan Materials Co., for aone-year period, <br /> with provisions for four one-year renewals. The vendor has performed satisfactorily during the past <br /> contract period and has agreed to renew the contract; however the vendor has requested a 7.1 <br /> percent to cover the volatile, and intangible pricing of the petroleum product in their asphalt cold mix. <br /> Staff recommends the first renewal of the contract. <br /> FISCAL IMPACT <br /> Funds are available in the various Public Work Agency departmental accounts (63001). The amount <br /> of the contract is estimated, as the actual expenditures will depend upon the requirements throughout <br /> the annual period. <br /> ~ APPROVED AS TO FUNDS AND ACCOUNTS: <br /> ~RC~cctc~. ~r 1 L <br /> Raul Godinez I Francisco Gutierrez <br /> Executive Dire r Executive Director <br /> Public Works Agency Finance & Management Services Agency <br /> km <br /> 22H-1 <br /> <br />