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(2009 CSBG) <br />EXHIBIT C <br />(Standard Agreement) <br />3. INTERNAL CONTROL CERTIFICATION <br />Subcontractor shall ensure the establishment and maintenance of a system of internal accounting and <br />administrative control. This responsibility includes documenting the system, communicating system <br />requirements to employees, and assuring that the system is functioning as prescribed and is modified, as <br />appropriate, for changes in conditions. The system of internal accounting and administrative control shall <br />be attested to within the Subcontractor's independent audit conducted pursuant to this Agreement, and <br />include: <br />A. Segregation of duties appropriate to safeguard state assets. <br />B. Limited access to agency assets to authorized personnel who require these assets in the performance <br />of their assigned duties. <br />C. Authorization and recordkeeping procedures adequate to provide effective accounting controls over <br />assets, liabilities, revenues, and expenditures. <br />D. Practices to be followed in performance of duties and functions <br />E. Personnel of a quality commensurate with their responsibilities <br />F. Effective internal review. <br />4. CONFLICT OF INTEREST <br />A. Subcontractor certifies that its employees and the officers of its governing body shall avoid any <br />actual or potential conflicts of interest and that no officer or employee who exercises any functions <br />or responsibilities in connection with this Agreement shall have any personal financial interest or <br />benefit that either directly or indirectly arises from this Agreement. <br />B. Subcontractor shall establish safeguards to prohibit its employees or its officers from using their <br />positions for a purpose that could result in private gain or that gives the appearance of being <br />motivated for private gain for themselves or others, particularly those with whom they have family, <br />business, or other ties. <br />5. CODES OF CONDUCT <br />A. Subcontractor shall maintain written standards of conduct governing the performance of its employees <br />engaged in the award and administration of contracts or subcontracts. No employee, officer, or agent of <br />the Subcontractor shall participate in the selection, award, or administration of a subcontract supported <br />by Federal funds if a real or apparent conflict of interest would be involved. Such a conflict would <br />arise when the employee, officer, or agent, any member of his or her immediate family, his or her <br />partner, or an organization that employs or is about to employ any of the parties indicated herein, has a <br />financial or other interest in the firm selected for an award. The officers, employees, and agents of the <br />Subcontractor shall neither solicit nor accept gratuities, favors, or anything of monetary value from <br />subcontractors or parties to subagreements. The standards of conduct shall provide for disciplinary <br />actions to be applied for violations of such standards by officers, employees, or agents of the recipients. <br />C2