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CITY OF SANTA ANA <br />OBSOLETE RECORDS DESTRUCTION SCHEDULE <br />FINANCE AND MANAGEMENT SERVICES <br />(July 2010) <br />RECORD RECORD RECORD RECORD <br />CATEGORY SERIES DESCRIPTION DATES <br />ACCOUNTS Cash Requirement Lists paid invoices by vendor. June 2007 <br />and prior <br />PAYABLE (AP 50) <br /> June 2008 <br /> Direct Payment Voucher Generates payment to City vendor/creditor used in lieu of and prior <br /> P.O. when item & vendor known. <br /> <br />Petty Cash Receipts Reimbursements for authorized expenses under $75.00 June 2008 <br />and prior <br /> <br />Purchase Requisition <br />Agency requests to FMSA to locate best vendor for June 2008 <br />and prior <br /> identified goods/items <br /> <br />Travel Request and <br />E <br />R <br />Self-explanatory une <br />and prior <br /> xpense <br />eport <br /> Material Release Forms Order for item directly from City approved vendor list and pri2006 <br />or <br /> Purchase Orders Authorize purchase of goods or services and pri2006 <br />or <br />PREPARED BY: f? k A <br />APPROVED BY: <br />Francisco Gutierrez Date <br />Executive Director of Finance <br />RECORDS DESTROYED: <br />Number of Boxes <br />CONSENT BY: <br />Date <br />APPROVED BY: <br />13 Jdseph setcher - DaL- <br />City Attorney <br />19C-5