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CITY OF SANTA ANA <br />OBSOLETE RECORDS DESTRUCTION SCHEDULE <br />FINANCE AND MANAGEMENT SERVICES <br />(July 2010) <br />RECORD <br />RECORD <br />RECORD <br />RECORD <br />CATEGORY <br />SERIES <br />DESCRIPTION <br />DATES <br />ACCOUNTS <br />Cash Requirement <br />Lists paid invoices by vendor. <br />June 2007 and prior <br />PAYABLE <br />(AP 50) <br />June 2008 <br />Direct Payment Voucher <br />Generates payment to City vendor /creditor used in lieu of <br />and prior <br />P.O. when item & vendor known. <br />Petty Cash Receipts <br />Reimbursements for authorized expenses under $75.00 <br />June 2008 <br />and prior <br />Purchase Requisition <br />Agency requests to FMSA to locate best vendor for <br />June 2008 <br />and prior <br />identified goods /items <br />Travel Request and <br />Expense Report <br />Self- explanatory <br />une <br />and prior <br />Material Release Forms <br />Order for item directly from City approved vendor list <br />and prior <br />Purchase Orders <br />Authorize purchase of goods or services <br />and prior <br />PREPARED BY: f� k A <br />APPROVED BY: <br />Francisco Gutierrez Date <br />Executive Director of Finance <br />RECORDS DESTROYED: <br />Number of Boxes <br />19C -5 <br />CONSENT BY: <br />Date <br />APPROVED BY: <br />13 � <br />Jdseph etcher - Daie <br />City Attorney <br />