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CITY OF SANTA ANA OBSOLETE RECORDS DESTRUCTION SCHEDULE PERSONNEL SERVICES DEPARTMENT 2006 PERSONNEL SERVICES DEPARTMENT RECORD RECORD RECORD RECORD CATEGORY SERIES DESCRIPTION DATES ENROLLMENT Dental Insurance Employee dental insurance enrollment EE Separated June FORMS forms ** 2005 and prior (OFFICIAL) Flexible Enrollment forms for flexible spending EE Separated June Spending, program ** 2005 and prior Section 125 Life Insurance Employee life insurance enrollment forms ** EE Separated June 2005 and prior Long -Term Employee Long -Term Disability Insurance EE Separated June Disability enrollment forms ** 2005 and prior Insurance Medical Employee medical insurance enrollment EE Separated June Insurance forms ** 2005 and prior EQUAL Employment and Personnel and employment records, EE Separated June EMPLOYMENT personnel including application forms *, records 2005 and prior OPPORTUNITY records pertaining to promotions * *, layoffs * *, COMMISSION terminations ", salaries ** and training* (EEOC) Involuntary Personnel records of terminated employee ** EE Separated June termination 2005 and prior OFFICIAL Certification/ Request for Certification and /or EE Separated June PERSONNEL Reassignment reassignment forms which document and 2005 and prior FILES Forms authorize hiring, reassignment, or other employee actions. ** Certificates of Certificates issued to EE which show EE Separated June Training completion date of training class(es).* 2005 and prior Commendation Letters of commendation and /or other EE Separated June Letters congratulatory documents received by and /or 2005 and prior issued to EE.* Disciplinary Memorandums, letters, or other records of EE Separated June Actions proposed and /or implemented disciplinary 2005 and prior action(s). ** Doctor's Notes/ Notes /medical release forms, etc., submitted EE Separated June Medical regarding employee's medical condition. ** 2005 and prior Releases Drug Screen Pre - placement and drug screening EE Separated June Test authorization and acknowledgement form(s) 2005 and prior and results of drug screening. ** 19C -7