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ProudCity Website Content Management System <br />May 20, 2025 <br />Page 2 <br />5 <br />0 <br />3 <br />9 <br />CMS, the City would be able to decentralize the content editing of the intranet site, as it <br />does with the City internet site. The agreement allows for the City to purchase the <br />intranet module on a monthly basis while conducting the POC and then either fully <br />purchase the annual subscription or cancel use of the module. <br />Included in the agreement with ProudCity is an allocation with a not-to-exceed annual <br />amount of $50,000 for optional, as-needed professional services by ProudCity. These <br />services would be used on an as-needed basis to assist with any website consulting <br />needed for the City’s website, the intranet site, or by assisting the City to meet new <br />Americans with Disabilities Act (ADA) guidelines that have been mandated by the <br />Department of Justice. These new guidelines mandate that state and local <br />governments, must meet the Web Content Accessibility Guidelines (WCAG) Version <br />2.1, Level AA technical standard. For state and local governments with a population of <br />more than 50,000 persons, the compliance date is April 24, 2026. <br /> <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />FISCAL IMPACT <br />Funding is available in the FY 2025-26 Contract Services Professional account (62300) <br />and Computer Software Subscriptions (66511). Future fiscal year funding will be <br />included in proposed budgets for City Council consideration. The table below provides <br />an estimate of the account distribution by fiscal year; however, actual amounts may vary <br />based on the timing of the system implementation. <br /> <br />Account <br />Unit – <br />Account # <br />Account Description FY <br />25-26 <br />FY <br />26-27 <br />FY <br />27-28 Total <br />10920141- <br />62300 <br />Contract Services <br />Professional $50,000 $50,000 $50,000 $150,000 <br />10920141- <br />66511 <br />Computer Software <br />Subscriptions $53,827 $53,827 $53,827 $161,481 <br />Total $103,827 $103,827 $103,827 $311,481 <br />EXHIBIT(S) <br />1. Agreement with ProudCity, Inc. <br />Submitted By: Jack Ciulla, Chief Technology Innovations Officer <br />Approved By: Alvaro Nuñez, City Manager