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On -Call Construction Management and Inspection Services <br />May 20, 2025 <br />Page 2 <br />The following table summarizes the participation of firms for RFP 25-011: <br />1480 Vendors notified <br />6 Santa Ana vendors notified <br />74 Vendors downloaded the RFP Packet <br />14 Proposals received <br />1 Proposal received from Santa Ana Vendor <br />Proposals were solicited, opened on March 7, 2025, and evaluated. Fourteen proposals <br />were submitted by the RFP deadline and all were determined to be responsive to the <br />specifications and met the City's requirements. An evaluation committee reviewed and <br />rated the proposals according to the criteria listed in the RFP, and the following <br />summarizes the top six responding firms and their rankings: <br />Firm <br />City <br />Rank <br />Butier Engineering, Inc. <br />Tustin, CA <br />1 <br />Z&K Consultants, Inc. <br />Riverside, CA <br />2 <br />Berg & Associates, Inc. <br />San Pedro, CA <br />3 <br />Psomas <br />Santa Ana, CA <br />4 <br />Willdan Engineering <br />Anaheim, CA <br />5 <br />EEC Environmental <br />Orange, CA <br />6 <br />Each of the proposals demonstrated the firms have the necessary capacity and <br />expertise to complete the required services. Therefore, staff recommends awarding <br />agreements to Butier Engineering Inc., Z&K Consultants, Berg & Associates Inc., <br />Psomas, Willdan Engineering, and EEC Environmental (Exhibits 1-6), to ensure <br />sufficient resources are available to meet the needs of the Water Division. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with the action. <br />FISCAL IMPACT <br />City staff will schedule the requested services upon issuance of a Notice to Proceed. <br />However, the consultants will not be assigned tasks until July 1, 2025. As a result, no <br />expenses will be incurred during FY 2024-25. Funds in the annual amount of $300,000 <br />will be included in proposed budgets for future years as follows: <br />Accounting <br />Fund <br />Budget <br />Fiscal <br />Unit -Account <br />Description <br />Accounting Unit, <br />available / <br />Year <br /># <br />Account Description <br />Projected <br />Water Admin & <br />2025-26 <br />06017645- <br />Water <br />Engineering, Contract <br />$300,000 <br />62300 <br />Services -Professional <br />