HARDY PREA CONSULTING SERVICES (HARDY, NANCY)

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AUDIT SCHEDULE 1. At least six weeks prior to the on-site portion, of the audit, the auditor will provide the facility with an audit notice in English and Spanish. This notice must be copied and posted throughout the facility where it will be visible to all people confined in the facility and staff. This should include areas such as visiting,housing units, and recreation spaces. The auditor will request documentation of these notices being posted via time-stamped photographs. 2. The auditor will complete the Audit Initiation Form through the OAS. This will allow the facility to begin completing the Pre-Audit Questionnaire(PAQ). The auditor will request the complete PAQ approximately 4 weeks prior to the on-site visit. She will begin to complete the Audit Compliance Tool and develop an Issues Log to identify items that will require follow-up. 3. The auditor will communicate via telephone and email to work out the logistics of the on- site portion of the audit. 4. During the on-site portion of the audit,the auditor will conduct interviews with specialized staff,random staff,targeted inmates and random inmates. There will be approximately 60 interviews to be conducted. She is required to interview staff from all classifications and who work on all watches/shifts. The auditor will tour the facility,request documentation, and observe critical functions while on-site. 5. Upon completion of the on-site portion of the audit,the auditor will have up to 45 days to complete the interim report(or final report if no deficiencies are identified). 6. The interim report will be provided to the facility, and the auditor will work with staff to develop a corrective action plan. See below for more information about the corrective action period. 7. During the time that the interim report is being written and/or the corrective action period, the auditor will request additional specific information to be utilized to complete her Post- Audit Report for the Department of Justice. 8. Once the correction action period has ended,the auditor will have 30 days to complete the final audit report and provide it to the facility. The facility will be informed of the need to post the final audit report on their website so members of the public can access the information. This is a requirement of the PREA Standards, CORRECTIVE ACTION PROCESS If the audit report indicates that corrective action is required, the Auditor and the Agency shall work to develop a corrective action plan promptly and jointly toward achieving compliance with all standards. The corrective action plan shall contain a timeline for specific minimal remedial measures the Agency shall take to achieve compliance within a 180-day corrective action period. The Agency shall deliver, and the auditor shall review and comment upon, deliverables provided to the auditor pursuant to the corrective action timeline. The Auditor reserves the right to revisit the facility,to verify corrective action items, if determined necessary. The Auditor shall have 30 days to issue her report upon conclusion of the 180-day corrective action period, or earlier if compliance has been achieved before the end of the corrective action period. Under no circumstances shall the final report be issued more than 180 days from the original due date. MAINTENANCE, STORAGE,AND RETURN OR DESTRUCTION OF RECORDS