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vii. Promotion of class(es) with City approved marketing materials outside of City <br /> managed platforms. Publicizing on additional channels and networks outside of <br /> City platforms is the sole responsibility of the Provider. <br /> viii. Provider shall provide all materials, supplies, equipment, records and personnel. <br /> Provider shall be responsible for repairing and maintaining all equipment and <br /> supplies, and ensuring that it is in good working condition. Provider shall ensure <br /> clean-up of the facilities and materials to ensure the safety and effectiveness of <br /> instruction. The City will not responsible for any damage, repairs, misplaced, or <br /> stolen supplies or equipment, and will not be responsible for storing supplies or <br /> equipment. <br /> C. City Responsibilities: <br /> i. City shall manage participant registration and class information through <br /> registration software. Provider shall be granted access to the class roster on the <br /> City registration system and is responsible for tracking attendance. <br /> ii. City shall collect all enrollment fees through the registration software. Provider <br /> shall not accept enrollment fees directly from a participant, and shall only collect <br /> materials fees that are pre-approved by City and published in advance as a part <br /> of the program marketing. Such material fees shall be collected by Provider at the <br /> first scheduled class meeting. No additional fees shall be collected for materials, <br /> uniforms, awards, etc. without written approval and advanced advertising. <br /> iii. City shall provide publicity for class(es) seasonally in the City's recreation <br /> magazine (published seasonally). City shall have the sole discretion to decide <br /> what information will be included in the recreation magazine about the class and <br /> Provider. Publicity may also include flyers created by City. Provider created flyers <br /> are encouraged, but must be finalized by City to include use of City logos before <br /> distribution. <br /> iv. City shall provide a location for the class(es). Provider will request dates and times <br /> for the class(es)seasonally, in writing. The City will confirm the class(es)schedule <br /> seasonally. Location selection is based on need, size of class, type of activity and <br /> availability, and is reserved at the discretion of the City. <br /> V. City shall provide refunds to participants when: <br /> ■ The participant formally requests to drop the class before the second <br /> schedule class meeting. <br /> ■ The class is canceled by City or Provider. <br /> 3 <br />