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12-0RA-0-SA <br /> BPMPL-5063(220) <br /> SPECIAL COVENANTS OR REMARKS <br /> 1. A, The ADMINISTERING AGENCY will advertise, award and administer this project in <br /> accordance with the current published Local Assistance Procedures Manual. <br /> B. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for <br /> specific phase(s)with an "Authorization to Proceed" and will not proceed with future phase(s) <br /> of this project prior to receiving an "Authorization to Proceed" from the STATE for that <br /> phase(s) unless no further State or Federal funds are needed for those future phase(s). <br /> C. STATE and ADMINISTERING AGENCY agree that any additional funds which might be <br /> made available by future Federal obligations will be encumbered on this PROJECT by use of <br /> a STATE-approved "Authorization to Proceed" and Finance Letter. ADMINISTERING <br /> AGENCY agrees that Federal funds available for reimbursement will be limited to the amounts <br /> obligated by the Federal Highway Administration. <br /> D. Award information shall be submitted by the ADMINISTERING AGENCY to the District <br /> Local Assistance Engineer within 60 days of project contract award and prior to the submittal <br /> of the ADMINISTERING AGENCY'S first Invoice for the construction contract. <br /> Failure to do so will cause a delay in the State processing invoices for the construction phase. <br /> Attention is directed to Section 15.6 "Award Package" of the Local Assistance Procedures <br /> Manual. <br /> E. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every <br /> six months commencing after the funds are encumbered for each phase by the execution of <br /> this Project Program Supplement Agreement, or by STATE's approval of an applicable <br /> Finance Letter. STATE reserves the right to suspend future authorizations/obligations for <br /> Federal aid projects, or encumbrances for State funded projects, as well as to suspend <br /> invoice payments for any on-going or future project by ADMINISTERING AGENCY if <br /> PROJECT costs have not been Invoiced by ADMINISTERING AGENCY for a six-month <br /> period. <br /> If no costs have been invoiced for a six-month period, ADMINISTERING AGENCY agrees to <br /> submit for each phase a written explanation of the absence of PROJECT activity along with <br /> target billing date and target billing amount. <br /> ADMINISTERING AGENCY agrees to submit the final report documents that collectively <br /> constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT <br /> completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" <br /> within 180 days of PROJECT completion will result in STATE imposing sanctions upon <br /> ADMINISTERING AGENCY in accordance with the current Local Assistance Procedures <br /> Manual. <br /> Program Supplement 12-5063F15-F178-ISTEA Page 2 of 7 <br />