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(9) <br />CITY OF SANTA ANA <br />IV. TERM OF AGREEMENT <br />The anticipated term of the agreement is for an initial period of three (3) years. The City may, at <br />its discretion, extend the agreement with the same or more limited scope of required services for <br />two (2) additional one (1) year periods, upon mutual agreement contingent upon City Council <br />approval, or City Manager or City Attorney authorization, as appropriate. The total term of the <br />awarded agreement shall not exceed five (5) years. <br />The contract term is anticipated to commence after City Council award of this contract and upon <br />receipt and approval of all required bonds and insurance documents. The anticipated service <br />start date is tentatively scheduled for July 1, 2025 as determined by the City upon <br />appropriate approvals. <br />Usage is not guaranteed. Execution of an agreement between the City and successful firm(s) <br />and/or individual(s) does not guarantee work throughout the duration of the contract period. <br />Numerous factors will be evaluated by the City in its delivery of project and assignments, <br />including technical expertise required. <br />V. MINIMUM QUALIFICATIONS <br />Proposers not meeting the minimum requirements may be deemed non -responsive. <br />1) Contractor must have been in business continuously for the most recent five (5) years prior <br />to the date of this RFP. <br />2) Minimum three (3) most recent years of experience performing similar services as those <br />detailed in the Scope of Services section of this RFP. <br />3) The Contractor shall, prior to award of contract and without additional expenses to the <br />City, possess all licenses and permits required for the performance of the work <br />required by this contract, including but not limited to a valid California Class C-27 — <br />Landscaping Contractor's License. <br />VI. RESPONSE TO RFP <br />A. SUBMITTAL INSTRUCTIONS <br />It is the responsibility of the Proposer to ensure that any proposals submitted have been <br />uploaded to PlanetBids prior to the RFP due date and time. Proposals, including all required <br />sections and forms, shall be submitted electronically via the City's Bid Management System, <br />PlanetBids. No other form of submittal will be accepted. <br />PlanetBids will not accept late proposals and no exceptions shall be made. Proposers will <br />receive an e-bid confirmation number with a time stamp from PlanetBids indicating that their <br />proposal was submitted successfully. The City will only receive and consider those proposals <br />that were transmitted successfully. Submit proposal online at: <br />http://www.planetbids.com/portal/portal.cfm?CompanvlD=20137. <br />Proposer shall be solely responsible for informing itself with respect to the proper utilization <br />of the bid management system, for ensuring the capability of their computer system to upload <br />the required documents, and for the stability of their internet service. Failure of the Proposer <br />4 <br />MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058 <br />