Item 12 - Agreement with Armored Services Company for Armored Transport Services

Home Browse Search

(9) I. BACKGROUND CITY OF SANTA ANA The City of Santa Ana, California, is rich in culture and pride, the county seat of Orange County, and encompasses an area of approximately 27 square miles. For more information, please visit https://www.santa-ana.org/ II. OVERVIEW OF PROJECT The City of Santa Ana (City) is seeking proposals from qualified firms and organizations (Proposers) to provide Armored Car and Armored Courier Services. The Finance & Management Services Agency utilizes the services of armored vehicle pickup of regular cash, coin, and check deposits from City Hall, recreation facilities, and other designated areas to the depository vault location. Armed transport carriers pick up the bags of coins and currencies at regular intervals throughout the week in alignment with internal control methods and executed documentation for tracking and reconciliation of the cash transported. The City requires continued skilled and reputable services for secure transport along with a strong record of safety and dependability, providing the City with reliable, responsive, high -quality service consistently throughout this contract term. See EXHIBIT I for the complete Scope of Services. The term "Vendor", "Proposer", "Firm", "Consultants", and "Contractor" shall refer to any legal entity or entities submitting a proposal in response to this Request for Proposals (RFP). III. TERM OF AGREEMENT The anticipated term of the agreement is for an initial period of three (3) years. The City may, at its discretion, extend the agreement with the same or more limited scope of required services for two (2) additional one-year periods, upon mutual agreement contingent upon City Council approval, or City Manager or City Attorney authorization, as appropriate. The total term of the awarded agreement shall not exceed five (5) years. Usage is not guaranteed. Execution of an agreement between the City and successful firm(s) and/or individual(s) does not guarantee work throughout the duration of the contract period. Numerous factors will be evaluated by the City in its delivery of project and assignments, including technical expertise required. IV. MINIMUM QUALIFICATIONS 1) Contractor must have been in business continuously for the most recent seven (7) years prior to the date of this RFP. 2) Minimum five (5) most recent years of experience performing similar services as those detailed in the Scope of Services section of this RFP. 3) The Proposer must have Bureau of Security and Investigative Services licensure. 4) DMV requirements must be met for Armored Card and Courier Services.