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<br />Preparedness Grants Manual <br />Table 9: State Administrative Plan Guidance <br />State Administrative Plan Section <br />Recommendations <br />Processes <br />. Section V Part D: Project Funding and . A process to ensure subrecipients are <br />tracking and documenting disaster costs <br />necessary for federal reimbursement, such <br />as receipts, invoices, procurement <br />documents, contracts, and insurance <br />coverage/claims <br />Reimbursement <br />. Section V Part G: Records and Reports <br />. Section V Part D: Project Funding and . A process to document disaster cost <br />operations such as labor, equipment, and <br />materials that are allowable under federal <br />requirements <br />Reimbursement <br />. Section V Part G: Records and Reports <br />. Section V Part D: Project Funding and . A process to ensure that subrecipients are <br />Reimbursement not receiving a duplication in benefits <br />. Section IV Part B: Organization and Staffing . A process to ensure pre-disaster contracts <br />and procurement strategies are in place, if <br />necessary <br />Additionally, recipients are encouraged to use EMPG Program funds for training that develops, <br />delivers, and exercises disaster financial management procedures. <br />12.7.2. DISASTER FINANCIAL MANAGEMENT RESOURCES <br />Recipients are encouraged to use the following resources to inform their disaster financial <br />management planning efforts: <br />.State Administrative Plan Template: Recipients are recommended to use the State <br />Administrative Plan template found on FEMA’s Public Assistance webpage to inform their <br />planning efforts. The template includes example structure and content as a model for states to <br />create their own Administrative Plan. <br />. <br />. <br />Public Assistance Program and Policy Guide: The Public Assistance Program and Policy Guide <br />(PAPPG) combines all Public Assistance policy into a single volume and provides an overview of <br />the Public Assistance program implementation process. <br />Public Assistance Frequently Asked Questions and Guidance: Recipients are encouraged to view <br />the Public Assistance Frequently Asked Questions and guidance found on the Public Assistance <br />webpage to assist with disaster financial management planning efforts. The webpage provides <br />information pertaining to documentation, Public Assistance grant funding eligibility, and hazard <br />mitigation and can be found at the Public Assistance Fact Sheets, Job Aids, and FAQs page on <br />FEMA.gov. <br />.DHS OIG Audit Tips: Recipients are recommended to consult the DHS OIG report, Audit Tips for <br />Managing Disaster-Related Project Costs (OIG-17-120-D) for further assistance in documenting <br />and accounting for disaster-related costs. This report is informed by OIG audit findings and can <br />assist recipients in addressing issues that are frequent findings in disaster-related audits. <br />103