Item 18 - Resolution, Agreement, and Appropriation Adjustment Accepting the FY 2024 Emergency Management Performance Grant

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Preparedness Grants Manual and compares grant disbursement records with the recipient submitted FFR. This process identifies recipients that may require additional monitoring due to issues identified with drawdowns or FFR submissions. 6.1.4. ENHANCED MONITORING ACTIVITIES: DESK REVIEW, SITE VISIT Desk reviews and site visits are two forms of additional monitoring that FEMA conducts on a recipient. Table 6 defines the key differences and similarities. Table 6: Enhanced Financial Monitoring Activities (Desk Review and Site Visit) Attribute Desk Review Site Visit Location/ A detailed, paper-based review and A visit by FEMA grants management staff conducted at the site of the recipient’s operations and/or selected performance sites. Site visits may require travel. Logistics evaluation conducted at a FEMA office. Desk reviews do not require travel. Materials Required reports, correspondence, and Reviewed other documentation, including policies and procedures, to substantiate Includes documents listed under the desk review in addition to all applicable documents and required reports necessary to assess recipient capability and progress, validate records, and substantiate compliance with laws, compliance. Additional documentation available remotely may include information available through the grant file, financial reports, interviews, and other regulations, and policies. documentation and correspondence to verify compliance. The goals of FEMA’s financial desk review The goals of FEMA’s financial site visit monitoring activities are, as applicable, to: monitoring activities are, as applicable, to:Goal of Monitoring Activity .Review grant files to verify compliance, . Review grant files to verify compliance, conduct interviews to confirm conduct interviews to confirm adherence to approved program plans, and confirm equipment acquisition, allowable use, and inventory controls; adherence to approved program plans, and confirm equipment acquisition, allowable use, and inventory controls; . . . . Document that recipient institutions possess adequate internal controls, policies, processes, and systems to manage FEMA grants effectively; . . Document that recipient institutions possess adequate internal controls, policies, processes, and systems to manage FEMA grants effectively; Assist the recipient with the grant process and provide guidance to improve recipient administrative efficiencies; Assist the recipient with the grant process and provide guidance to improve recipient administrative efficiencies; Identify and analyze relevant problems . Identify and analyze relevant problems that might prevent the program from achieving its internal and external objectives; and that might prevent the program from achieving its internal and external objectives; and Provide TA..Provide TA. 38