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<br />Preparedness Grants Manual <br />6.3.Termination Provisions <br />FEMA may terminate a federal award in whole or in part for one of the following reasons. FEMA and <br />the recipient must still comply with closeout requirements at 2 C.F.R. §§ 200.344-200.345 even if <br />an award is terminated in whole or in part. To the extent that subawards are permitted under the <br />respective program’s NOFO, pass-through entities should refer to 2 C.F.R. § 200.340 for additional <br />information on termination regarding subawards. <br />1. Noncompliance. If a recipient fails to comply with the terms and conditions of a federal <br />award, FEMA may terminate the award in whole or in part. If the noncompliance can be <br />corrected, FEMA may first attempt to direct the recipient to correct the noncompliance. This <br />may take the form of a Compliance Notification. If the noncompliance cannot be corrected or <br />the recipient is non-responsive, FEMA may proceed with a Remedy Notification, which could <br />impose a remedy for noncompliance per 2 C.F.R. § 200.339, including termination. Any <br />action to terminate based on noncompliance will follow the requirements of 2 C.F.R. §§ <br />200.341-200.342 as well as the requirement of 2 C.F.R. § 200.340(c) to report in SAM.gov <br />R/Q the recipient’s material failure to comply with the award terms and conditions. See also <br />the section on Actions to Address Noncompliance. <br />2. With the Consent of the Recipient. FEMA may also terminate an award in whole or in part <br />with the consent of the recipient, in which case the parties must agree upon the termination <br />conditions, including the effective date, and in the case of partial termination, the portion to <br />be terminated. <br />3. Notification by the Recipient. The recipient may terminate the award, in whole or in part, by <br />sending written notification to FEMA setting forth the reasons for such termination, the <br />effective date, and in the case of partial termination, the portion to be terminated. In the <br />case of partial termination, FEMA may determine that a partially terminated award will not <br />accomplish the purpose of the federal award, so FEMA may terminate the award in its <br />entirety. If that occurs, FEMA will follow the requirements of 2 C.F.R. §§ 200.341-200.342 in <br />deciding to fully terminate the award. <br />6.4.Period of Performance Extensions <br />Extensions to the POP for programs addressed in this manual are allowed under limited <br />circumstances. Extensions to the initial POP identified in the award will only be considered through <br />formal, written requests to the recipient’s FEMA Preparedness Officer or Program Manager and must <br />contain specific and compelling justifications as to why an extension is required. Recipients are <br />advised to coordinate with their FEMA Preparedness Officer or Program Manager as needed when <br />preparing an extension request. <br />All extension requests must address the following: <br />1. The grant program, fiscal year, and award number; <br />2. Reason for the delay—including details of the legal, policy, or operational challenges that <br />prevent the final outlay of awarded funds by the deadline; <br />3. Current status of the activity(ies); <br />4. Approved POP termination date and new project completion date; <br />5. Amount of funds drawn down to date; <br />6. Remaining available funds, both federal and, if applicable, non-federal; <br />7. Budget outlining how remaining federal and, if applicable, non-federal funds will be <br />expended; <br />8. Plan for completion, including milestones and timeframes for achieving each milestone and <br />the position or person responsible for implementing the plan for completion; and <br />40