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17. Fiscal Competency A-B. Working Wardrobes uses a structured process to capture and report fiscal data. All financial transactions are logged into a centralized financial management system. The Career Navigator documents and tracks requests, approvals, and payments for Participant Tuition Assistance, Incentives and Supportive Services. This ensures that all payments comply with budget limits and eligibility criteria. Financial reports are generated regularly to assess expenditure trends, track costs, and maintain transparency. Working Wardrobes' HR management system, Rippling will be used to track time, attendance and compensation for the WEX program. A copy of the organization's procurement policies and procedures will be provided as Attachment P. C. Working Wardrobes ensures compliance with government-funded programs by understanding all contract requirements, maintaining accurate documentation, and conducting regular reviews of service and financial data. The organization uses financial management software to track expenditures, monitor budgets, and ensure fiscal accountability. Program staff follow strict guidelines for approving and issuing payments. During the paid work experience, participants will track time and attendance through a system aligned with Working Wardrobes' financial management system. They will also use the HR management system, Rippling to access their schedule, sign in/out, and track bi-weekly compensation. Employer host sites will use a physical timesheet, which is reviewed, signed, and returned weekly. The Career Navigator will regularly review these logs for accuracy, and a form (Attachment Q) is provided for tracking and submitting weekly hours for approval. D. The invoicing process starts with the Career Navigator submitting payment requests, which are reviewed by the Client Services Manager and approved by the Director of Client Services. Payments are made via company checks or credit cards to service providers. Program staff, trained in financial management, ensure compliance with fiscal guidelines. The Chief People and Operations Officer oversees accounting, with invoicing handled by a Senior Accountant and supported by a fractional CFO from Fohrman & Fohrman, Inc. The Career Navigator, Wardrobe & Inventory Specialist, and Career Development Coordinator manage data collection and internal monitoring, collaborating with the accounting team to resolve any issues. E. Working Wardrobes maintains financial stability through a diversified funding base, including individual donations, corporate sponsorships, foundation grants, and earned income from program services. This model ensures resilience and the ability to continue providing high- quality services despite fluctuations in WIOA funding. F. A substantial portion of the total grant budget is allocated to youth services, including paid work experience, training, supportive services, and tuition support. The remaining funds cover overhead and administrative costs. All expenditures are monitored for alignment with program goals. Payments for Participant Incentives, Tuition and Supportive Services, including gasoline debit cards and bus passes, are issued via company checks or credit card to service providers, with no direct payments to participants. Supporting documentation, such as a supportive EXHIBIT 2 City Council 10 – 151 7/1/2025