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eProcurement Bidding Platform Module Services <br />July 15, 2025 <br />Page 2 <br />Staff evaluated available procurement options and product offerings in the market and <br />determined that the eProcurement bidding platform and module services solutions <br />provided by PlanetBids, LLC ensures efficient, equitable, and transparent solicitations for <br />purchasing staff, and delivers a user-friendly platform experience to all bidders. <br />Santa Ana Municipal Code, Section 2-807(d), authorizes the City to purchase against <br />contracts from any public agency utilizing a competitive bid process. The Interlocal <br />Purchasing System (TIPS) contract with PlanetBids, LLC (Contract No. 230105) for <br />technology solutions, products, and services was awarded as a result of open, <br />competitive bidding and meets the City's requirements. Utilizing this contract allows the <br />City to streamline the purchasing process, ensure compliance, and leverage cost <br />efficiencies associated with cooperative purchasing. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />FISCAL IMPACT <br />Funding is available in the current FY 2025-26 budget and funding for subsequent fiscal <br />years will be included in the proposed budgets for City Council consideration. The table <br />below represents the estimated usage by fiscal year; actual expenditures may vary but <br />will not exceed the aggregate amount of $159,635. <br />Accounting Unit, <br />Fiscal <br />Accounting Unit- <br />Fund <br />Account <br />Year <br />Account # <br />Description <br />Description <br />Total <br />FMSA General <br />Finance & Management <br />2025-26 <br />01110120-66511 <br />Fund <br />Services, Purchasing <br />$20,725 <br />PWA <br />PWA CIP Engineering <br />2025-26 <br />01117612-66511 <br />General Fund <br />Services <br />$4,355 <br />PWA <br />PWA Parks Maintenance <br />2025-26 <br />01117651-66511 <br />General Fund <br />Services <br />$4,355 <br />PWA <br />Internal Service <br />Public Works <br />2025-26 <br />10117601-66511 <br />Funds <br />Administrative Services <br />$606 <br />Public Works Water <br />PWA Enterprise <br />Administrative Engineering <br />2025-26 <br />06017645-66511 <br />Funds <br />Services <br />$4,355 <br />FMSA General <br />Finance & Management <br />2026-27 <br />01110120-66511 <br />Fund <br />Services, Purchasing <br />$22,797 <br />PWA <br />PWA CIP Engineering <br />2026-27 <br />01117612-66511 <br />General Fund <br />Services <br />$4,791 <br />PWA <br />PWA Parks Maintenance <br />2026-27 <br />01117651-66511 <br />General Fund <br />Services <br />$4,791 <br />City Council 8-2 7/15/2025 <br />