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MEMORANDUM ire ' <br /> To: City Manager's Office Date: April 7, 2025 <br /> Public Works Agency <br /> From: Construction Services <br /> CONSTRUCTION CONTRACT EXECUTION <br /> Subject: PROJECT NO. 23-6627 ROUSSELLE STREET FLOOD PROTECTION PROJECT <br /> The Public Works Agency's Construction Services Division requests the final execution of the <br /> Construction Contract Agreement for Project 23-6627 Rousselle Street Flood Protection Project. <br /> On January 21, 2025, the City Council approved a construction contract agreement with Mike <br /> Bubalo Construction Co. {"MB"). Following this approval, the Construction Services team requested <br /> a Certificate of Insurance (COI) from MB to initiate the contract routing process. <br /> Construction Services received the COI from MB on January 23, 2025, which enabled us to submit it <br /> for review by the Risk Management Division. The COI was approved by Risk Management on <br /> February 5, 2025. However, the final contract routing experienced delays due to inter-agency <br /> coordination requirements. We would like to emphasize that such delays are not typical for our tearn, <br /> and this situation is an outlier in our contract processing timeline. <br /> To prevent any recurrence of similar delays, our team will review the existing Standard Operating <br /> Procedure (SOP) and make revisions as necessary. These updates will reinforce clear guidelines, <br /> streamline communication, and ensure that all contract routing tasks are completed promptly. <br /> Please feel free to contact me at 714-647-5628 should you have any questions. <br />