Laserfiche WebLink
Doousign Envelope 0:72A51 13313-BEAT-46FE-ACDD-1465718878(14 <br /> a. Supervision of Date.The PI in paper form shall not be left unattended at anytime,unless <br /> it is locked in a file cabinet,file room, desk or office. Unattended means that information <br /> may be observed by an individual not authorized to access the information. <br /> b. Data in Vehicles.The Contractor shall have policies that include, based on applicable risk <br /> factors,a description of the circumstances under which the Contractor Staff can transport <br /> Pll, as well as the physical security requirements during transport. A Contractor that <br /> chooses to permit its staff to leave records unattended in vehicles must include <br /> provisions in its policies to ensure the PH is stared in a non-visible area such as a trunk, <br /> that the vehicle is locked, and under no circumstances permit PH be left unattended in a <br /> vehicle overnight or for other extended periods of time. <br /> c. Public Modes of Transportation.The PH in paper form shall not be left unattended at any <br /> time in airplanes, buses,trains, etc., including baggage areas. This should be included in <br /> training due to the nature of the risk. <br /> d, Escorting Visitors.Visitors to areas where PH is contained shall be escorted, and PII shall <br /> be kept out of sight while visitors are in the area. <br /> e. Confidential Destruction. Pil must be disposed of through confidential means, such as <br /> cross-cut shredding or pulverizing. <br /> f. Removal of Data. The Ail must not be removed from the premises of Contractor except <br /> for identified routine business purposes or with express written permission of HHS. <br /> g. faxing. <br /> I. Faxes containing PH shall not be left unattended and fax machines shall be in <br /> secure areas. <br /> ii. Faxes shall contain a confidentiality statement notifying persons receiving faxes <br /> in error to destroy them and notify the sender. <br /> iii. Fax numbers shall be verified with the intended recipient before sending the fax <br /> h. Mailing. <br /> i. Mailings containing PH shall be sealed and secured from damage or inappropriate <br /> viewingâť‘1'Pil to the extent possible. <br /> li. Mailings that Include five hundred (500) or more individually identifiable records <br /> containing Pil in a single package shall be sent using a tracked mailing method <br /> 10 <br />