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CITY OF SANTA ANA <br /> <br /> <br /> <br /> <br /> <br /> <br />E. ADDENDA <br />Any changes in RFP from the date of release to date of submittal will result in an addendum <br />or amendment. Notification of such addendum or amendment shall be posted on City’s <br />PlanetBids system, https://vendors.planetbids.com/portal/20137/portal-home. Proposers <br />shall be responsible for monitoring the site to obtain information regarding this solicitation. <br /> <br />F. UNDERSTANDING PROPOSAL <br />It is the responsibility of each Proposer to inquire about any criteria, condition, term, provision, <br />or requirement of the RFP that the Proposer does not understand. Responses to inquiries, <br />if they significantly change or clarify the RFP requirements or any aspect of the procurement <br />process, will be forwarded by addenda to all Proposers. The City will not be bound by any <br />oral responses to inquiries. By submitting proposals, Proposers assert that they have fully <br />read the RFP and any addenda issued by the City, the proposed Contract and any other <br />Contract Documents, and affirm that the terms and conditions stated therein are fully <br />understood and are acceptable to the Proposer. Each Proposer accepts the terms and <br />conditions of the Contract Documents and indicates their ability and willingness to perform <br />the requested services under such terms and conditions. Any exceptions to the terms and <br />conditions set forth in the Contract Document shall be submitted to the City by the deadline <br />to submit requests for information or clarification/questions set forth herein. <br /> <br />G. PROPOSAL CONTENTS <br />Proposals are to be prepared in such a way as to provide a straightforward, concise <br />delineation of capabilities to satisfy the requirements of this RFP. Colored displays, <br />promotional materials, photographs etc., are not necessary or desired. Emphasis should be <br />concentrated on conformance to RFP instructions, responsiveness to the RFP requirements, <br />and on completeness and clarity of content. Digital dividers and clear organization of content <br />and material are encouraged. <br />1. Statement of Qualifications (SOQ) <br />SOQ must include a Table of Contents. Additionally, SOQ must include the following: <br />a. Cover Letter <br />Proposals shall include a letter signed by a principal or authorized representative who <br />can make legally binding commitments for the entity. Include type of business entity. <br />Cover Letter shall not exceed one page. Show the RFP subject, the name of proposer <br />firm, local address, telephone number, name of contact person and date. Give the <br />names of the persons who will be authorized to make representations for the proposer, <br />their titles, addresses, e-mail addresses, telephone numbers, and fax numbers. <br /> Cover letter must be addressed to the following City Project Manager: <br /> Brenda Vega, Community Development Analyst <br />City of Santa Ana – Community Development Agency <br />20 Civic Center Plaza M-25 <br />Santa Ana, CA 92701 <br />(714) 667-2219 <br />bvega@santa-ana.org <br /> <br />b. Services Provided <br />A description of proposed services to be provided and how they meet the needs of the <br />City as described in Exhibit I – Scope of Services. Briefly state the proposer’s <br />understanding of the work to be done and commitment to perform the work within the <br />City of Santa Ana RFP No. 25-076A Page 6 of 36 <br />EXHIBIT 1