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CITY OF SANTA ANA <br /> <br /> <br /> <br /> <br /> <br /> <br />5. Draft Monitoring Letter for City’s Review <br />Draft a monitoring letter to subrecipient for the City’s review after the monitoring visit. Letter <br />should include observations, concerns, findings, recommended actions and/or corrective <br />actions. <br /> <br />6. Follow-Up <br />Follow-up on outstanding corrective actions and draft final monitoring close-out letter for the <br />City’s review. <br /> <br /> <br />MONITORING STANDARDS <br />All monitoring activities conducted under this engagement shall adhere to the standards and <br />requirements set forth in the Uniform Administrative Requirements, Cost Principles, and Audit <br />Requirements for Federal Awards (commonly referred to as Uniform Guidance), codified at 2 CFR Part <br />200. <br />The consultant is expected to perform monitoring in a manner consistent with the principles of <br />accountability, transparency, and risk-based oversight. This includes, but is not limited to, the following <br />key components: <br />1. Compliance with Federal Regulations: All activities must align with the compliance <br />requirements outlined in 2 CFR 200, including Subpart D (Post Federal Award Requirements) <br />and Subpart F (Audit Requirements), ensuring that subrecipients use federal funds for allowable <br />and eligible purposes. <br /> <br />2. Internal Control Evaluation: The consultant must assess the effectiveness of each <br />subrecipient’s internal control systems in relation to financial management, procurement <br />practices, and programmatic operations, as described in 2 CFR §200.303. <br /> <br />3. Risk Assessment: Monitoring shall include a documented risk-based approach to determine <br />the appropriate level of oversight for each subrecipient, consistent with the guidance in 2 CFR <br />§200.331(b). This includes evaluating prior performance, financial stability, and the complexity <br />of funded activities. <br /> <br />4. Performance and Financial Monitoring: The consultant will verify that programmatic goals are <br />being met and that financial reporting, cost allocations, and expenditures conform to applicable <br />federal guidelines and the specific terms and conditions of each sub-award. <br /> <br />5. Corrective Actions and Technical Assistance: If deficiencies are identified, the consultant <br />shall provide clear recommendations for corrective action and, where appropriate, offer <br />technical assistance to ensure timely and effective remediation. <br /> <br />6. Documentation and Reporting: All monitoring findings, recommendations, and follow-up <br />actions must be thoroughly documented in accordance with 2 CFR §200.334 (Retention <br />Requirements for Records), and submitted in a timely manner to City staff for review. <br />These monitoring standards are designed to safeguard federal funds, support program integrity, and <br />ensure the City of Santa Ana and its subrecipients maintain compliance with all applicable laws and <br />regulations. <br />City of Santa Ana RFP No. 25-076A Page 18 of 36 <br />EXHIBIT 1