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SHERIFF-CORONER DEPARTMENT <br />COUNTY OF ORANGE <br />CALIFORNIA <br />2644 SANTIAGO CANYON RD <br />SILVERADO, CA 92676-9791 <br />(714) 647-7000 <br />March 1, 2010 <br />Dear Sir or Madame: <br />HOMELAND SECURITY DIVISION <br />SANDRA HUTCHENS <br />SHERIFF-CORONER <br />UNDERSHERIFF <br />JOHN L. SCOTT <br />EXECUTIVE COMMAND <br />RICK DOSTAL <br />MICHAEL R. HILLMANN <br />MIKE JAMES <br />COMMANDERS <br />TIM BOARD <br />JAY LEFLORE <br />W. DAVID WILSON <br />The Orange County Sheriff-Coroner Department (Sheriffs Department). acting on behall'of the Orange <br />County Operational .Area, may reimburse you for pre-approved expenditures related to the 2009 1 lomeland <br />Security Grant Program (HSGP). <br />In order to receive reimbursement, please ensure: <br />1) Your organization has a fully executed transfer agreement on file for the 2009 HSGP; <br />2) Your organization has complied with all of the guidance documents relating to the HSGP mechanism <br />(e.o.. OMB Circulars, Department of Ilomeland Security and California Emergency Management <br />Agency (CalEMA) guidance); <br />You complete and submit the following documents for your reimbursement request: <br />a. Invoice on agency letterhead, detailing the amount and purpose <br />b. Completed Financial Management Workbook <br />C. Supporting documentation <br />i. For reimbursement requests including equipment <br />1. Proof of payment <br />2. Invoice <br />?. Purchase order <br />4. Approved Equipment List print out <br />5. Excluded Parties print out <br />ii. For reimbursement requests including salaries: <br />1. Functional timesheet <br />2. Proof'of payment (e.g.. payroll records) <br />Please be aware that your reimbursement request will be submitted to CalF,MA for funds, the County cannot <br />advance funds until it receives the funds from the State. This process can take 90-1 50 days. If you have any <br />questions, please contact me at manderson ci,ocsd.org or 714-628-718. <br />Sincerely. <br /> <br />Michelle Anderson <br />Grants Manager. Homeland Security Division <br />PROUDLY SERVING THE UNINCORPORATED AREAS OF ORANGE COUNTY AND THE FOLLOWING CITIES AND AGENCIES: DRUG USE' <br />ALISO VIEJO • DANA POINT - LAGUNA HILLS - LAGUNA NIGUEL - LAGUNA WOODS • LAKE FOREST - MISSION VIEJO <br />RANCHO SANTA MARGARITA • SAN CLEMENTE - SAN JUAN CAPISTRANO • STANTON . VILLA PARK <br />OC PARKS - DANA POINT HARBOR - JOHN WAYNE AIRPORT . OCTA SUPERIOR COURT