Item HA-3 - Amendment to the Agreement for Document Imaging Services

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First Amendment to Agreement with Iron Mountain Information Management, LLC November 4, 2025 Page 3 5 4 0 1 date encryption, continuous system monitoring, and rigorous physical security at digitizing facilities. All personnel undergo background checks and receive ongoing training on privacy and data security. Documents are securely tracked during intake, processing, and return. These measures ensure that client information is protected from unauthorized access while enabling improved record accessibility through secure digital solutions. Iron Mountain was founded in 1951 and provides services to more than 225,000 customers around the world and hundreds of public sector agencies across the United States. Iron Mountain stores and protects billions of information assets, including business documents. Using modern technology and various checkpoint systems, Iron Mountain provides efficient and effective services to their customers. FISCAL IMPACT Funds are budgeted and available in the following account for Fiscal Year 2025-26. The amount reflected below includes the current contract balance of $52,993 plus the additional request of $150,000. It is anticipated that the majority of the $150,000 will be spent during Fiscal Year 2025-26. Any remaining balance of the contract will be budgeted as needed in future fiscal years. Fiscal Year Accounting Unit-Account Fund Description Accounting Unit, Account Description Amount FY 2025-26 14018760- 62300 Housing Authority Housing Authority- Contract Svcs. - Professional $202,993 Total:$202,993 EXHIBIT(S) 1.Staff Report from December 5, 2023 2. First Amendment to Agreement with Iron Mountain Submitted By: Michael L. Garcia, Executive Director, Community Development Agency Approved By: Alvaro Nuñez, City Manager