Item HA-3 - Amendment to the Agreement for Document Imaging Services

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FIRST AMENDMENT TO AGREEMENT WITH IRON MOUNTAIN INFORMATION MANAGEMENT, LLC FOR DIGITAL CONVERSION AND DOCUMENT IMAGING SERVICES THIS FIRST AMENDMENT to the above-referenced agreement is entered into on November 4, 2025, by and between Iron Mountain Information Management, LLC, a Delaware limited liability company (“Consultant”), the Housing Authority of the City of Santa Ana, a public body, corporate and politic, and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.The parties entered into Agreement No. A-2023-223 (“Agreement”) dated January 1, 2024 to provide document storage and imaging services. The term of the Agreement runs for a three (3) year period until December 31, 2026, with an option to extend the term of the Agreement for up to two (2) one (1) year extensions. The Agreement is current and in- effect. B.Consultant was awarded its Agreement with the City due to its proposal to Request for Proposal #23-109A, in which Consultant was selected due to its resources and expertise in digital conversion and document imaging services. Said services were part of Exhibit A to the Agreement. C.City located a large amount of paper files from the Housing Authority which, when converted to digital format, would create greater efficiency for review and access. In addition, the time, expense, and resources to handle the digital conversion are within the scope of services provided by Consultant. D.The parties now wish to amend the Agreement to increase the total not-to exceed amount to the compensation of the Agreement to pay the digital conversion of files from the Housing Authority. No other changes are contemplated by this Amendment. The Parties therefore agree: 1.Section 2a, Compensation, is hereby amended to increase the total compensation by $150,000 to cover costs and services detailed in Exhibit A-1 to this First Amendment to the Agreement. The total not-to-exceed amount for this Agreement shall not exceed $292,700. 2.Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect. [signature page to follow] EXHIBIT 2