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Public Works Pothole Repair Services <br />November 4, 2025 <br />Page 2 <br />5 <br />4 <br />0 <br />2 <br />Bids were opened on August 20, 2025 and evaluated (Exhibit 1). Four bids were <br />submitted by the IFB deadline and all bids were determined to be responsive to the <br />specifications and met the City’s requirements. Staff recommends awarding a purchase <br />order contract to the lowest responsive bidder, All American Asphalt. Through previous <br />competitive bidding processes, All American Asphalt has been selected as the City’s <br />pothole patching contractor since 2018. All American Asphalt has proven to have solid <br />experience, availability of fleet and highly skilled staff, and a clear understanding of the <br />City’s needs and expectations of quality service. Service levels to the community will <br />remain unchanged due to favorable pricing received from All American Asphalt and <br />available budgets. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with the action. <br />FISCAL IMPACT <br />Funds are budgeted and available for expenditure in the following accounts for Fiscal <br />Year 2025-26. Subsequent funding for the extension options, if exercised, will be <br />included in future proposed budgets for City Council consideration. <br />Fiscal <br />Year <br />Accounting <br />Unit <br />Fund <br />Description <br />Accounting Unit, <br />Account Description Amount <br />02917660- <br />62300 <br />Special Gas <br />Tax <br />Roadway Maintenance, <br />Contract Services- <br />Professional <br />$845,8332025-26 <br />(Dec- <br />Jun)01117626- <br />62300 <br />General <br />Fund <br />PWA Sidewalks-Service <br />Enhancement, Contract <br />Services-Professional <br />$58,333 <br />02917660- <br />62300 <br />Special Gas <br />Tax <br />Roadway Maintenance, <br />Contract Services- <br />Professional <br />$1,450,000 <br />2026-27 <br />01117626- <br />62300 <br />General <br />Fund <br />PWA Sidewalks-Service <br />Enhancement, Contract <br />Services-Professional <br />$100,000 <br />02917660- <br />62300 <br />Special Gas <br />Tax <br />Roadway Maintenance, <br />Contract Services- <br />Professional <br />$1,450,000 <br />2027-28 <br />01117626- <br />62300 <br />General <br />Fund <br />PWA Sidewalks-Service <br />Enhancement, Contract <br />Services-Professional <br />$100,000 <br />2028-29 02917660- <br />62300 <br />Special Gas <br />Tax <br />Roadway Maintenance, <br />Contract Services- <br />Professional <br />$1,450,000