ORANGE, COUNTY OF - PROBATION DEPARTMENT (2)

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Docusign Envelope ID:51506590-D233-4EAC-8BO4-E8B4321BOB93 papers and records of COUNTY, for the purpose of auditing or monitoring the accuracy of the amounts invoiced to CITY directly related to this AGREEMENT. 14.0 RETENTION OF FINANCIAL RECORDS 14.1 COUNTY shall retain and preserve all books, financial statements, journals, ledgers, source documents and other financial records in accordance with the current Orange County Probation Department Records Control Schedule, as approved by the Orange County Board of Supervisors. 14.2 Records which relate to: a) litigation of the settlement of claims arising out of the performance of this AGREEMENT,orb)costs and expenses of this AGREEMENT to which CITY takes exception, shall be retained by COUNTY until disposition of such appeals, litigation, claims, or exceptions. 15.0 CONFIDENTIALITY 15.1 CITY agrees to maintain the confidentiality of COUNTY and COUNTY-related records and information pursuant to all statutory laws relating to privacy and confidentiality that currently exist or exist at any time during the term of this AGREEMENT. All such records and information shall be considered confidential and kept confidential by CITY and CITY's staff, agents and employees. 15.2 CITY agrees to maintain the confidentiality of all records and information pertaining to adult probationers or parolees. CITY, CITY's staff,and all agents and employees of CITY shall maintain the confidentiality of all such records, access to which may be limited by Title 42 of the Code of Federal Regulations, California Welfare and Institutions Code Section 5328 et seq.,Title 28, Parts 20 and 22 of the Code of Federal Regulations, California Penal Code Sections 1203.05, 1203.10, 11075-11081, 11105, 11140-44, 13200-13202 and. 13300-13305, or any other statute, court order or case law. No access, disclosure, or release of such information shall be permitted except as authorized by statute,court order or other lawful process. i. "Adult client information" shall be understood to include all records and data which identify the subject of the information with the criminal justice system within the State of California, Such information includes,but is not limited to, the subject's offense history, social history, all information of a diagnostic or evaluative nature, and any other personal or confidential data which can be traced to the individual,whether generated by CITY or not. It shall be understood by CITY, C1TY's staff and all agents and employees of CITY, that unauthorized release of certain information, as specified by statute,may render CITY or CITY's staff,or any of the employees or agents of CITY, liable for criminal and/or civil penalties. 15.3 CITY specifically agrees to comply with the following Juvenile Court Administrative Orders of the Orange County Superior Court, attached hereto as Exhibit 1.0 and incorporated herein by reference: (a) Order No, A-100-2-2013 - "Juvenile Court Proceedings: Media and Public Access; Confidentiality; Photography/Audio/Video Recording" dated January 21, 2014; and (b) Order No. 12/003-903 - "Exchange of Information" dated March 29, 2012. Said Juvenile Court Administrative Orders govern the confidentiality of juvenile probation records. Orange County Probation Department City Page 7 of 12 Overtime Agreement