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Agreement No. D99-12E <br />expenditures and an estimate of the payment required from each PARTY for the following <br />fiscal year. <br />The PARTIES shall be permitted to review and approve the program scope of work <br />and budget for the forthcoming year, review work products, and provide direction for <br />performance of the scope of work. Criterion for approval of the program scope of work <br />and budget shall be affirmative responses from all PARTIES. The COUNTY and DISTRICT <br />will constitute one approving PARTY. Any PARTY not providing a response by July 15 of <br />each year shall be considered an affirmative response. <br />The COUNTY shall be entitled to charge to the program all costs for direct <br />labor, materials, equipment and outside contract services for costs associated with <br />carrying out the approved scope of work. Recoverable costs will also include an <br />overhead charge. <br />Section 5. PAYMENTS. The COUNTY shall invoice each PARTY for its annual deposit <br />at the beginning (July 1) of each fiscal year. Each PARTY shall pay the deposit <br />within 45 calendar days of the date of the invoice. Each PARTY'S deposit shall be <br />based on its prorated share of the approved annual budget, reduced by the sum of (a) <br />its prorated share of any surplus identified in the prior fiscal year end accounting, <br />and (b) its prorated share of any funding provided for programs in the approved budget <br />from entities not party to this AMENDMENT. <br />Interest earned on the PARTIES' deposits will not be paid to the PARTIES, but <br />will be credited against the PARTIES' share of the program costs. <br />The COUNTY shall notify each of the PARTIES if it appears that costs may exceed <br />the budget approved by the PARTIES in any fiscal year. The COUNTY shall prepare a <br />fiscal year end accounting within 60 calendar days of the end of the fiscal year. If <br />the fiscal year end accounting results in costs (net of interest earnings) exceeding <br />the sum of the deposits, and the COUNTY has notified and obtained approval from the <br />PARTIES of potential cost overruns, the COUNTY shall seek approval of the excess cost <br />from the PARTIES in the form of a revised budget and, upon approval, shall invoice <br />4 <br />Final Version 7/8/201 <br />25C-5