Item 13 - Award Purchase Order Contract for Electrical Equipment Upgrades at John Garthe Water Pump Station

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Electrical Equipment, Hardware, and Related Materials for Garthe Pump Station December 2, 2025 Page 3 5 4 4 6 infrastructure renewal, protecting the City’s assets, and reducing unplanned maintenance costs. Invitation for Bids (IFB) No. 25-126 was issued on October 9, 2025, on the City’s online bid management and publication system, PlanetBids. A summary of vendor participation and results is as follows: 742 Vendors notified 4 Santa Ana vendors notified 30 Vendors downloaded the bid packet 2 Responsive Bids received 0 Responsive Bids received from Santa Ana vendors Bids were opened on October 30, 2025 and evaluated (Exhibit 1). Two bids were submitted by the IFB deadline and were determined to be responsive to the specifications and met the City’s requirements. The two bids were submitted by B&K Electric Wholesale in the amount of $316,687 and Blue Angel International LLC in the amount of $403,120. The bid submitted by B&K Electric Wholesale was determined to be the lowest, responsible bid, was responsive to the specifications, and met the City’s requirements. Although the lowest bid identifies estimated quantities for the project, the final amounts of electrical conduit, wiring, equipment, and associated hardware cannot be definitively determined until trenching and installation begin. The existing underground electrical infrastructure at John Garthe Pump Station is several decades old and the exact condition and configuration of buried utilities will not be fully known until construction is underway. Additional quantities may be required to accommodate unforeseen field conditions, relocations, or modifications needed for the integration of the new electrical system. Therefore, staff recommends awarding a purchase order contract to B&K Electric Wholesale in a total amount not-to-exceed $500,000 to provide flexibility to address site- specific conditions and to avoid delays associated with additional procurement requests during construction. This approach maintains schedule certainty while ensuring the electrical rehabilitation of John Garthe Pump Station can be completed successfully and without service interruption. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT Funds are budgeted and available for expenditure in the following accounts for Fiscal Year 2025-26. Any remaining balances not expended at the end of the current fiscal year will be presented to City Council for approval of carryovers to Fiscal Year 2026-2027.