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2 <br />Associate Attorneys $295/hour <br />Paralegals $200/hour <br />Time will be billed in 1/10th of an hour increments. <br />b.The total sum to be expended under this Agreement, shall not exceed two hundred and <br />fifty thousand dollars and zero cents ($250,000) including any extension periods. <br />c.City agrees to reimburse Attorneys for out-of-pocket expenses, including but not limited <br />to, mileage, copying costs, service of process, and mail services authorized by the <br />Executive Director of Human Resources in connection with the performance of duties <br />under this Agreement. In-house printing, copying, and reproduction charges will be <br />reimbursed at the rate of 20 cents per page. Automobile travel will be reimbursed at the <br />standard mileage rate in effect at the time of billing by the Internal Revenue Service. <br />Any costs in excess of $5 000 require the approval of the Executive Director of Human <br />Resources prior to incurring the expense. All expenses must have supporting <br />documentation submitted with the invoice. <br />3.METHOD OF PAYMENT Attorneys shall submit a monthly statement specifying the <br />services performed, dates and number of hours, and an itemization of expenses related thereto <br />with supporting documentation (i.e. receipts, invoices, copy of check, etc.). City acknowledges <br />that the fees incurred for work performed by Attorneys on its behalf are due and owing within 30 <br />days of the work being performed. At Attorneys’ discretion, they may choose to defer payment. <br />Notwithstanding this, City agrees that it shall tender payment within 30 days of written demand <br />by Attorneys for payment. Unless expressly stated thereon, monthly statements generated by <br />Attorneys shall not constitute written demand, but shall simply be a written reflection of work <br />performed and fees incurred. City will not pay interest on unpaid monthly statements. <br />4.CONTROL OF LEGAL MATTERS <br />a.Attorneys have been retained for their knowledge and experience regarding public <br />employment, labor law, litigation, and administrative hearings. Attorneys are <br />expected to exercise independent judgment, free from any influence by either <br />party or their legal counsel. Attorneys agree that they will also be knowledgeable <br />regarding the City's Personnel Board Rules and Regulations and all applicable <br />Santa Ana Charter and Municipal Code provisions. Attorneys agree that they will <br />keep the Executive Director of Human Resources generally informed of the status and <br />schedule for the various hearings and any other relevant matter that does not impede <br />upon Attorneys exercise of their independent judgment in providing services <br />pursuant to this Agreement. <br />b.City will keep Attorneys informed of all significant developments in matters <br />relating to any representation undertaken by Attorneys. Attorneys further agree, if <br />and when their retention hereunder is terminated by City, as hereinafter specified, <br />they shall return to the Executive Director of Human Resources any and all files <br />then in their possession concerning each and every matter or proceeding in which <br />they represented the City pursuant to this Agreement.