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Finance and Management Services <br />www.santa-ana.org/finance <br />Item # 21 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />December 2, 2025 <br />TOPIC: Locksmith and Related Services <br />AGENDA TITLE <br />Purchase Order Contract to Hill’s Bros. Lock and Safe Inc. for Locksmith and Related <br />Services (Specification No. 25-108) (General Fund & Non-General Fund) <br />RECOMMENDED ACTION <br />Award Purchase Order Contract to Hill’s Bros. Lock and Safe Inc. for locksmith and <br />related services for a two-year term beginning in December 2, 2025 and expiring <br />December 1, 2027, with provisions for three, one-year renewal options, in a total amount <br />not-to-exceed $427,625. <br />GOVERNMENT CODE §84308 APPLIES: No <br />DISCUSSION <br />The Purchasing Division establishes annual citywide purchase order contracts with <br />vendors that provide goods and services required by multiple City departments on a <br />recurring basis. Locksmith services are required at times by all City departments for lock <br />installation and repair, lockout assistance, lock rekeying, key duplication, and other <br />related services. <br />Invitation for Bids (IFB) No. 25-108 was issued on September 11, 2025, on the City’s <br />online bid management and publication system. A summary of vendor participation and <br />results is as follows: <br />277 Vendors notified <br />3 Santa Ana vendors notified <br />17 Vendors downloaded the bid packet <br />1 Responsive Bid received <br />0 Responsive Bids received from Santa Ana vendors <br />Bids were solicited, opened on October 2, 2025, and evaluated (Exhibit 1). One bid was <br />submitted by the IFB deadline and determined to be responsive to the specifications and <br />met the City’s requirements. The bid submitted by Hill’s Bros. Lock and Safe Inc. was <br />reviewed and determined to be responsive to the specifications, responsible, and fully <br />compliant with the City’s requirements.