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Associate Attorneys $295/hour <br /> Paralegals $200/hour <br /> Time will be billed in 1/10th of an hour increments. <br /> b. The total sum to be expended under this Agreement, shall not exceed two hundred and <br /> fifty thousand dollars and zero cents($250,000) including any extension periods. <br /> c. City agrees to reimburse Attorneys for out-of-pocket expenses, including but not limited <br /> to,mileage, copying costs, service of process,and mail services authorized by the <br /> Executive Director of Human Resources in connection with the performance of duties <br /> under this Agreement. In-house printing,copying,and reproduction charges will be <br /> reimbursed at the rate of 20 cents per page. Automobile travel will be reimbursed at the <br /> standard mileage rate in effect at the time of billing by the Internal Revenue Service. <br /> Any costs in excess of$5 000 require the approval of the Executive Director of Human <br /> Resources prior to incurring the expense.All expenses must have supporting <br /> documentation submitted with the invoice. <br /> 3. METHOD OF PAYMENT Attorneys shall submit a monthly statement specifying the <br /> services performed, dates and number of hours, and an itemization of expenses related thereto <br /> with supporting documentation (i.e. receipts, invoices, copy of check, etc.). City acknowledges <br /> that the fees incurred for work performed by Attorneys on its behalf are due and owing within 30 <br /> days of the work being performed. At Attorneys' discretion,they may choose to defer payment. <br /> Notwithstanding this, City agrees that it shall tender payment within 30 days of written demand <br /> by Attorneys for payment.Unless expressly stated thereon,monthly statements generated by <br /> Attorneys shall not constitute written demand, but shall simply be a written reflection of work <br /> performed and fees incurred. City will not pay interest on unpaid monthly statements. <br /> 4. CONTROL OF LEGAL MATTERS <br /> a. Attorneys have been retained for their knowledge and experience regarding public <br /> employment, labor law, litigation, and administrative hearings. Attorneys are <br /> expected to exercise independent judgment, free from any influence by either <br /> party or their legal counsel. Attorneys agree that they will also be knowledgeable <br /> regarding the City's Personnel Board Rules and Regulations and all applicable <br /> Santa Ana Charter and Municipal Code provisions. Attorneys agree that they will <br /> keep the Executive Director of Human Resources generally informed of the status and <br /> schedule for the various hearings and any other relevant matter that does not impede <br /> upon Attorneys exercise of their independent judgment in providing services <br /> pursuant to this Agreement. <br /> b. City will keep Attorneys informed of all significant developments in matters <br /> relating to any representation undertaken by Attorneys. Attorneys further agree, if <br /> and when their retention hereunder is terminated by City, as hereinafter specified, <br /> they shall return to the Executive Director of Human Resources any and all files <br /> then in their possession concerning each and every matter or proceeding in which <br /> they represented the City pursuant to this Agreement. <br /> 2 <br />