CONFIDENTIAL ASSOCIATION OF THE CITY OF SANTA ANA (CASA)

Home Browse Search

F. Vacation Buy-Back. 1, If an employee wants to cash-out unused vacation leave that they will accrue during the following calendar year, they must make an irrevocable election by December 15th of the prior calendar year(i.e. by December 15, 2023 for a cash-out in calendar year 2024). 2. The irrevocable election must indicate the amount of vacation hours the employee intends to cash-out during the next calendar year. The number of hours to be cashed-out cannot exceed the total number of hours the employee will accrue during that same calendar year, or a maximum of eighty(80) hours, whichever is the lesser amount. 3. Once the election form is submitted to Payroll, the amount of hours to be cashed-out cannot be changed for that calendar year. 4. Employees may submit a request for vacation cash-out up to two (2) times per year. The total hours may not exceed the lesser of the hours accrued during that calendar year through the date of the request, or the number of vacation hours elected for cash-out for that calendar year 5. In the event an employee's vacation leave balance (on either pay period when they can elect to cash-out) is less than the amount of hours the employee had previously elected to cash-out(in the prior calendar year),the employee will only receive payment for the amount of accumulated vacation leave remaining at the time of the cash-out.All cash-out elections not processed by the last pay check in November will be processed in the first pay check in December. 6. If an employee makes an irrevocable election to cash-out vacation in the following calendar year and uses vacation leave during that subsequent calendar year, the vacation leave used will first come from vacation leave the employee had earned (if any) prior to January lst of the calendar year the employee had elected to cash-out. The use of such earned, but unused, vacation leave accumulated from previous calendar years shall not result in a reduction in the amount of vacation hours the employee is eligible to cash- out. 10.3 Limitation on Vacation. A. With the exception of a retiring employee, no employee is granted, and no employee shall be allowed to take any vacation leave with pay in excess of fifty (50) working days (four hundred (400)hours) in any one (1)year, CONFIDENTIAL ASSOCIATION OF SANTA ANA (CASA) MOU: JULY 1,2025 THROUGH JUNE 30,2028 Page 33 13139922.1 SA370-001