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B. Eligibility, Regular, full-time employees shall be eligible for Catastrophic Leave <br /> Donations if the following criteria are met: <br /> 1. When it is reasonably foreseeable that all accrued time on the books, such <br /> as sick leave, compensatory time and vacation, will be exhausted and the <br /> employee's illness will continue past the time when the employee will be <br /> on paid status. <br /> 2. The employee's Department Head,or their designee,has approved a written <br /> request for donations accompanied by a medical statement from the <br /> employee's attending physician. The attending physician's statement must <br /> verify the employee's need for an extended medical leave and an estimate <br /> of the time the employee will be unable to work. <br /> C. Procedure. <br /> 1. Upon receipt of a valid request for donations from an eligible employee,the <br /> Department Head or their designee shall post a notice of the eligible <br /> employee's need for donations on bulletin boards accessible to employees. <br /> No confidential medical information shall be included in the posted notice. <br /> 2. Employees wishing to donate time to an eligible employee must sign their <br /> authorization of the transfer of such donated time and provide: <br /> a. Their name, department name, and employee number; <br /> b. The number of hours of compensatory or vacation time of the <br /> donation within the limitations of Section 21.2(A)(3); <br /> C. The name, department and employee number of the recipient; and <br /> d. A statement indicating that the donor understands such donation of <br /> time is irrevocable. <br /> 3. At the close of the donation period, the department shall verify that each <br /> donating employee has accrued vacation and/or compensatory time <br /> balances sufficient to cover the designated donation. <br /> 4. The department shall submit all approved donation authorizations for an <br /> eligible employee at one time for processing. No donation authorizations <br /> for the eligible employee will be processed after this period. However, <br /> employees who receive donations under this procedure and who exhaust all <br /> donated hours may request an additional donation period subject to the <br /> provisions of Section 21.2(A). <br /> 5. The City shall add the donated time to the recipient's sick leave account. <br /> CONFIDENTIAL ASSOCIATION OF SANTA ANA(CASA)MOU: JULY 1,2025 THROUGH JUNE 30,2028 <br /> Page 65 <br /> I3139922.1 SA370-001 <br />