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CITY OF SANTA ANA <br />I. BACKGROUND <br />EXHIBIT 1 <br />The City of Santa Ana, California, is rich in culture and pride, the county seat of Orange County, <br />and encompasses an area of approximately 27 square miles. For more information, please visit <br />https://www.santa-ana.org <br />II. OVERVIEW OF PROJECT <br />The City of Santa Ana (City) is seeking proposals from qualified contractors (Proposers) to <br />provide a variety of cleaning/janitorial and security oversight services for Downtown Santa Ana <br />as described in EXHIBIT I - SCOPE OF SERVICES. <br />The term "Vendor", "Proposer", and "Contractor" shall refer to any legal entity or entities <br />submitting a proposal in response to this Request for Proposals (RFP). <br />III. SCOPE OF SERVICES <br />SEE EXHIBIT I — SCOPE OF SERVICES <br />Usage is not guaranteed. Execution of an agreement between the City and successful firm(s) <br />and/or individual(s) does not guarantee work throughout the duration of the contract period. <br />Numerous factors will be evaluated by the City in its delivery of project and assignments, <br />including technical expertise required. <br />IV. TERM OF AGREEMENT <br />The anticipated term of the agreement is for an initial period of three (3) years with a start date <br />of March 1, 2026. The City may, at its discretion, extend the agreement with the same or more <br />limited scope of required services for one additional (2)-year period, upon mutual agreement <br />contingent upon City Council approval, or City Manager or City Attorney authorization, as <br />appropriate. The total term of the awarded agreement shall not exceed five (5) years. <br />V. MINIMUM QUALIFICATIONS <br />Contractor must have been in business continuously for the most recent five (5) years prior to the <br />date of this RFP. <br />Minimum three (3) most recent years of experience performing similar services as those detailed <br />in the Scope of Services section of this RFP. <br />VI. RESPONSE TO RFP <br />A. SUBMITTAL INSTRUCTIONS <br />It is the responsibility of the Proposer to ensure that any proposals submitted have been <br />uploaded to PlanetBids prior to the RFP due date and time. Proposals, including all required <br />sections and forms, shall be submitted electronically via the City's Bid Management System, <br />PlanetBids. No other form of submittal will be accepted. <br />PlanetBids will not accept late proposals and no exceptions shall be made. Proposers will <br />receive an a -bid confirmation number with a time stamp from PlanetBids indicating that their <br />RFP No. 25-097 Downtown Santa Ana Clean & Safe Team 3 <br />