Item 17 - Memorandum of Understanding Related to SEIU

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D. Indemnification The Union shall indemnify and hold the City, its officers and employees, harmless from any and all claims, demands, suits, or any other action arising from this section. In no event shall the City be required to pay from its own funds, union dues, which the employee was obligated to pay, but failed to pay, regardless of the reasons. 17.7 Reporting Requirements The City agrees to provide the Union with an updated employee list every sixty (60) days, which includes the following information on each employee: first name, last name, employee identification number, date of hire, bargaining unit (i.e. full-time employees unit), job classification, change in employment status (i.e. separated from service, retired, promoted, demoted, etc.), effective date of change in employment status, physical home address, home mailing address (if different), home phone number, personal cell phone number, personal email address (if known), work location, work phone number, salary step, and current rate of pay. The City shall send these reports, in Excel format, to the Union at dues@seiu721.org. An employee shall retain their right to opt -out of providing personal information to the Union. 17.8 New Employee Orientations The City shall notify the Union of all new employees entering the bargaining unit and provide the information listed in Section 17.7 on each new employee (to the extent applicable) in that notification. In addition, no later than thirty (30) days of hire or by the first pay period of the month following hire the City will provide a roster to SEW with the same information for all employees hired in the previous thirty (30) days. For the purpose of this section, new employees shall be defined to include any employee whose classification is in the bargaining unit, including but not limited to employees entering the unit through new hire, accretion, promotion, or demotion. Each new employee shall be scheduled to attend an orientation. The City shall provide the Union with no less than ten (10) calendar days' advance written notice of the date, time and location of the orientation. The City may provide shorter notice only in a specific instance where there is an urgent need critical to the City's operations that was not reasonably foreseeable. Such notice shall be sent to the Union via an email to membershipa,seiu721.org, the designated SEIU Worksite Organizer, and the Chapter President. The notice shall also include the new employee's name, employee identification number (if assigned yet), and job title. After receiving notice of each employee orientation, the Union will inform Human Resources as to whether an SEIU representative will or will not attend. 2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 79