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Event Equipment Rental Services <br />January 20, 2026 <br />Page 2 <br />Bids were solicited, opened on November 25, 2025, and evaluated (Exhibit 1). Four bids <br />were submitted by the IFB deadline and determined to be responsive to the specifications <br />and met City's requirements. The bids submitted by Bilan J Investment, Bright Event <br />Rentals, and Cosmos Event Rentals were determined to be the lowest, responsible bids, <br />were responsive to the specifications, and meet the City's requirements. <br />Three vendors were chosen to ensure availability of equipment for the various events run <br />by the City. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with the action. <br />FISCAL IMPACT <br />Funding is available in the current FY 2025-26 budget. The purchase order contract <br />covers one year and includes up to four, one-year renewal options. Year 1 costs span <br />two fiscal years and will be incurred in FY 2025-26 and FY 2026-27. Funding for any <br />renewal years will be included in proposed budgets for City Council consideration. The <br />table below shows the first -year allocation; subsequent years are anticipated to follow a <br />similar breakdown. <br />Fiscal <br />Accounting Unit- <br />Fund <br />Accounting Unit, Account <br />Amount <br />Year <br />Account # <br />Description <br />Description <br />FY 25-26 <br />HR General <br />General -Non -Departmental, <br />(January <br />01105015-63001 <br />Funds <br />Miscellaneous Operating <br />$8,000 <br />20,2026 <br />Expenses <br />-June <br />Employee Group <br />Employee Group Insurance, <br />30, 2026) <br />08109053-63001 <br />Insurance <br />Miscellaneous Operating <br />$500 <br />Expenses <br />01103010-63001 <br />City Manager <br />Miscellaneous Operating <br />$12,500 <br />General Funds <br />Expenses <br />01111110-63001 <br />01111120-63001 <br />01111150-63001 <br />Library General <br />Various Miscellaneous <br />01111160-63001 <br />Funds & Library <br />Operating Expenses <br />$10,000 <br />01111180-63001 <br />Youth Services <br />01111190-63001 <br />01211020-63001 <br />PBA General <br />Administration, <br />01116500-63000 <br />Funds <br />Miscellaneous Operating <br />$2,500 <br />Expenses <br />PBA General <br />Neighborhood Initiatives <br />01116560-63000 <br />Funds <br />Program, Miscellaneous <br />$2,500 <br />Operating Expenses <br />01114420-62300 <br />PD General <br />Field Operations, Contract <br />$500 <br />Funds <br />Services -Professional <br />