Laserfiche WebLink
Public Works Asset Management Software <br /> February 3, 2026 <br /> Page 2 <br /> GIS to collect spatial data. The City has been informed that the current system will be <br /> supported by Trimble Inc. until July 2027. After this date, Trimble will transition exclusively <br /> to a new cloud-based subscription model, which the company will be offering to existing <br /> and new customers. <br /> The existing agreement with Trimble expired on January 21, 2025. Santa Ana Municipal <br /> Code, Section 2-807(a,e), authorizes the City to make non-bid purchases of services, <br /> materials, supplies, labor, and equipment whenever it shall appear that there is only one <br /> reasonably available source. Staff researched available options and alternative product <br /> offerings in the market and determined that the current asset management software <br /> provided by Trimble Inc. is the best available solution that meets the City's current needs. <br /> This software will also enable the City to evaluate and determine the best available <br /> options in preparation for a potential transition, should it be determined that Trimble is not <br /> the long-term solution, and to ensure a seamless transition period while those options are <br /> assessed. Staff recommends Council authorization of a one-year agreement of software <br /> licensing for to a total of$87,777 for the agreement period. <br /> This proposed agreement will allow the city to continue the current software service <br /> through its sunset period and prepare for a transition to a new software system. Public <br /> Works and IT staff will be evaluating all available software platforms during this <br /> recommended agreement period and will present software contract recommedations to <br /> Council in the future after thouroughly vetting options in accordance with the City's <br /> procurement policies. <br /> ENVIRONMENTAL IMPACT <br /> There is no environmental impact associated with this action. <br /> FISCAL IMPACT <br /> Funds are budgeted and made available in the following accounts for the specified year: <br /> Fiscal Accounting Unit Fund Account Description Amount <br /> Year —Account# Description <br /> 2025-26 10117601-66511 Public Works- Public Works-Admin $87,777 <br /> Admin & Services, Computer <br /> Planning Software Subscriptions <br /> TOTAL $87,777 <br /> EXHIBIT(S) <br /> 1. Agreement with Trimble Inc. <br /> Submitted By: Rodolfo Rosas, P.E., Acting Executive Director— Public Works Agency <br /> Approved By: Alvaro Nunez, City Manager <br />