Laserfiche WebLink
Information Technology <br /> www.santa-ana.org/IT <br /> Item # 14 <br /> City of Santa Ana <br /> 20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br /> March 3, 2026 <br /> TOPIC: Financial System Maintenance, Services, and Software Licenses <br /> AGENDA TITLE <br /> Renewal of Agreement with Infor (US), LLC for Lawson Financial System Maintenance <br /> and Support (Non-General Fund) <br /> RECOMMENDED ACTION <br /> Authorize the City Manager to execute a renewal form for the agreement with Infor <br /> (US), LLC for Lawson financial system maintenance and support to extend the term for <br /> a one-year period for an amount of$352,579 beginning July 1, 2026 through June 30, <br /> 2027, with two (2) one-year optional renewals, for a total amount of$1,122,471 <br /> (Agreement No. A-2026-XXX). <br /> GOVERNMENT CODE &84308 APPLIES: Yes <br /> DISCUSSION <br /> The City currently relies on the Lawson financial system to process, account for, <br /> maintain, track, and report on the City's financial information and transactions. This <br /> includes functions for general ledger, accounts payable, billing, accounts receivable, <br /> cash management, procurement, inventory, asset management, grant management, <br /> projects and activities, budgeting, business intelligence, and reporting. The system is <br /> used to produce the Annual Comprehensive Financial Report (ACFR) required by <br /> California State Law and the City Charter. <br /> After a competitive procurement process, the City Council approved an agreement with <br /> Lawson Software Americas, Inc. on March 3, 2008, to purchase the Lawson financial <br /> system (Agreement A-2008-037). The system went live in September 2009 and <br /> replaced a legacy mainframe system that was over 20 years old. Lawson Software <br /> Americas, Inc. was acquired by Infor (US) Inc. in 2011. Staff recommends approving the <br /> Renewal Form for continued annual maintenance and support. Annual maintenance <br /> entitles the City to receive software updates and technical support services, which are <br /> required to ensure system availability, proper operation, and legislative compliance. <br /> ENVIRONMENTAL IMPACT <br /> There is no environmental impact associated with this action. <br /> City Council 14 — 1 3/3/2026 <br />