Laserfiche WebLink
Purchase Order Contracts for Equipment Rentals and Related Products and Services <br />April 7, 2026 <br />Page 2 <br />The existing aggregate purchase order contracts with Herc Rentals, Inc., Sunbelt <br />Rentals, and United Rentals were established for a three-year term and set to expire on <br />April 19, 2026, with a total amount not to exceed $568,000. The new proposed <br />aggregate purchase order contracts includes increases to support a growing number of <br />in-house capital and maintenance projects that are currently planned and <br />underway. Improvements at the Garthe Pump Station are currently in construction, and <br />upon completion, staff will proceed with additional in-house projects. Over the past year, <br />PWA has also expanded its staffing levels, increasing operational capacity to bring <br />construction in-house. While new vehicles and equipment are procured, project delivery <br />timelines necessitate continued reliance on rental equipment in the interim. These <br />contracts provide access to a range of equipment, from daily-use service vehicles to <br />specialized machinery not typically owned by the City but required for specific projects. <br />Maintaining access to all three vendors ensures greater equipment availability, <br />operational flexibility, and efficient use of resources. <br />All three vendors, Herc Rentals, Inc., Sunbelt Rentals, and United Rentals, maintain a <br />comprehensive local inventory of rental equipment that meet the needs of each agency. <br />Staff recommends awarding aggregate purchase order contracts to Herc Rentals, Inc., <br />Sunbelt Rentals, and United Rentals for equipment rentals and related products and <br />services. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />FISCAL IMPACT <br />Funds are budgeted and available in the following accounts for FY 2025-26. Funding for <br />subsequent fiscal years will be included in the proposed budgets for City Council <br />consideration. <br />Fiscal Accounting Fund Account DescriptionAmount <br />YearUnit – Description <br />Account # <br />06017640-WaterWater Utility Water <br />63001Production & Supply – <br />$47,368 <br />Miscellaneous Operating <br />Expense <br />FY25-26 06017648-WaterWater Resources <br />(Apr – 63001Construction – <br />$39,474 <br />Jun)Miscellaneous Operating <br />Expenses <br />08517138-City Yard City Yard Operations – <br />62300OperationsContract Services-$4,737 <br />Professional <br /> <br />