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Item 12 - Amendment to the Agreement for the Agenda Management System
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04/21/2026 Regular, Special HA
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Item 12 - Amendment to the Agreement for the Agenda Management System
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4/15/2026 10:30:48 AM
Creation date
4/15/2026 9:24:31 AM
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City Clerk
Doc Type
Agenda Packet
Agency
Clerk of the Council
Item #
12
Date
4/21/2026
Destruction Year
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Pricing <br />The PrimeGov Legislative Management platform is a single hosted solution that we can partition into <br />separate modules when clients are looking to start with specific functions only. Our solution is 100% cloud - <br />based, including live meeting management tools usable on any device from any location to enable virtual <br />meetings Should you decided to add services in the future you never have to worry about integration or <br />data migration issues because all modules share the same database. The pricing is based on population <br />and there are no limits to the number of users, committees, or amount of data uploaded to the solution. <br />The following PrimeGov modules are available: <br />Agenda Management <br />Minutes & Live Meeting Management <br />Electronic Voting <br />Video streaming <br />Boards and Commissions <br />Community Engagement <br />Agenda Management 15,000 <br />Minutes & Live Meeting Management 10,000 <br />Electronic Voting 6,000 <br />Video Streaming 15,000 <br />Committee Management 10,000 <br />Community Engagement 3,000 <br />Total Annual Cost 59,000 <br />Bundle Discount 9,000 <br />Year 1 Annual Cost 50,000 <br />Year 2 Annual Cost 50,000 <br />Year 3 Annual Cost 50,000 <br />Year 4 Annual Cost 51,500 <br />Year 5 Annual Cost 53,045 <br />Total 5 Year Cost Not To Exceed $254,545 <br />Upon Renewal 53,045 (+ 3% annual increase)
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