Item 15 - Agreements for Improvements to the Railroad Crossing on Warner and McFadden

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Agreement for Railroad Crossing Improvements to Warner Avenue and McFadden Avenue April 21, 2026 Page 5 provided cost estimates for the improvements and the City's share of the improvements shall not exceed $776,858, which includes construction costs as well as ongoing annual signal and surface maintenance costs payable to Union Pacific. Upon completion, the upgraded crossing will provide a smoother, safer, and more durable crossing for pedestrians, bicyclists, and motorists. Staff recommends approval of the proposed agreement with UPR for the McFadden Avenue crossing improvements. Public Outreach The Contractor shall conduct weekly meetings with City construction staff to review traffic control plans and lane closures for each phase of the project. Railroad crossing construction activities will typically be scheduled during weekends to minimize impacts to the community. Union Pacific Railroad (UPRR) staff will coordinate with the City on the scheduling of all railroad -related work. The Contractor shall also install and maintain message boards along the roadway to inform the public of upcoming lane closures and construction activities. As part of standard community outreach practices, during the project design phase, staff coordinated with affected neighborhoods, schools, and businesses to present the project and collect community input. Upon Council approval of recommended actions, prior to start of construction, staff will notify affected neighborhoods, schools, and businesses of upcoming construction and distribute informational material including who to contact for additional information or to address issues of concern. To ensure timely and effective communication, the following notification measures will be implemented prior to the start of construction: • Electronic message signs will be installed two weeks in advance of construction activities to provide early notice of the project's start date, • A project information sign will be posted at the construction site, including contact information for public inquiries, • Residents and businesses within 1,000 feet of the project limits will receive door hanger or mailed notifications at least two weeks before construction begins, • A second round of notification will be issued 48 hours prior to the start of construction to residents and business adjacent to the limits of work, and • The City will also disseminate information through its official website and social media platforms to keep the public informed of construction activities, including any lane closures. The Contractor is required to issue construction notices to adjacent residents and businesses at least two weeks before construction begins. Additionally, the contractor is required to install signage at the project site indicating project details and contact information.