Item 20 - Award a Construction Contract for the Warner Avenue Improvements

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EXHIBIT 4 Resolution to adopt Final E1R For Warner Avenue Improvements Main Street to Grand Avenue September 1, 2015 Page 4 The DEIR was released on January 12, 2015, for a 45Mday public comment period ending on February 25, 2015. * 1,450 Notice of Availability flyers were prepared and sent to all. properties within 500 feet of the project (multkresldentiai and single -unit properties, including the owner and tenant of each properly), as well as to key stakeholders who had previously participated in the environmental process. The notices provided details of the two scheduled meetings In English and Spanish. * Staff placed the Notice of Availability on the doorknobs of all properties immediately adjacent to Warner Avenue. between Main Street and Grand Avenue to ensure residents were aware of the upcoming Draft EIR meetings. Staff also placed notices on the doors of Individual units In two apartment complexes within 500 feet of the project. * At the start of the 45-day review period., a press release was sent out via Nixie, the Orange County Register, and the Excelsior Newspaper, * Information was placed prominently on the Public Works Rage of the City's website, eliciting over 1,500 views since the start of the 45-day review period. * To encourage attendance, staff' contacted key stakeholders, groups, and neighborhood leaders (including those located outside of the 500-foot notification radius, such as the Memorial Park and Delhi neighborhoods), and seat out an a -news release to several neighborhood leaders in advance of the meetings. * A copy of the Warner Avenue Improvement and Widening Project DEIR was made available at five locations for public review: City Hall Public Works Counter, City Clerk's Office, Main Public Library, Delhi Community Center, and a digital copy on the City's website. i The public meetings mentioned above were held at Manuel Esqueda Elementary School, located at the west end of the project, information, interpretation, and translation services were provided in English and Spanish. * Notice of the public meetings and calls for public comment were also promoted on the City's social media channels several times throughout the 45-day review period. * To encourage Input, flyers concerning the 45-day review period and calls for comments were also distributed as handouts at neighborhood meetings prior to and during the 45-day review period, * Three on -site meetings were conducted with Cherry Aerospace to discuss potential Impacts to their site and operations. Subsequent to the 45-day DER public comment period, staff engaged In further outreach to inform the public about the project and its benefits to the community. The impacts associated with right-of-way acquisition and potential relocation; the rights of these Impacted: and the available resources were also discussed, 9 April S, 2015 Presentation to Santa Ana Active Streets Coalition (SAAS) and Equity for All * April29,, 2015 O&A Session with Delhi Neighborhood * May 21, 2016 presentation to Delhi Neighborhood Association • June 15, 2015 Presentation to Delhi Neighborhood Association * July 23, 2015 Presentation to Delhi Neighborhood Association * Ongoing Individual meetings (explained below) 75B-4