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Memorandum of Operations <br />City of Santa Ana WIA and EDD Wagner-Peyser Integration <br />8b) Terms and Conditions <br />State and City supervisors will follow contractual and collective <br />bargaining mandates for the supervision of respective State and City <br />employees. Collaboration will occur between the employee's <br />supervisor and the functional supervisor. This collaboration will include <br />communication between both individuals to allow for the responsibility <br />of certain tasks and responsibilities within a functional team. The <br />communication cannot include the sharing of confidential information <br />as prohibited by state or local policy or union contracts. <br />8c) Span of Control <br />Responsibilities of State/City Entity Supervisor <br />¦ Changes to permanent work schedule, including lunches and <br />breaks <br />¦ Approval of attendance records <br />¦ Approval for vacations, sick leaves, personal leaves <br />¦ Counseling and discipline <br />¦ Performance evaluations/probations <br />¦ Travel and expense approvals <br />¦ Approvals for contract negotiated training and in-service courses <br />Responsibilities of Functional Supervisor <br />¦ Setting daily work assignments and work flow <br />¦ Making temporary changes in meal/break periods to assure proper <br />coverage <br />¦ Setting Resource Room schedules/coverage <br />¦ Setting office coverage during vacations/unscheduled/emergency <br />absences <br />Collaborative Responsibilities of State/City Entity Supervisors and <br />Functional Supervisors <br />¦ Adequate office coverage <br />¦ All staff is properly trained <br />¦ All organizations understand and adhere to all internal security <br />policies and procedures <br />¦ All staff present a positive image of the One Stop System to <br />customers <br />¦ Regular staff meetings are held and conducted by both the <br />functional supervisor and hiring authority supervisor - frequency to <br />be determined within the site <br />¦ Consistent communication with staff <br />9) Criteria for Training: <br />9a) Train leadership <br />Page 9 of 15