Item 09 - Minutes From Various Boards

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***END OF CONSENT CALENDAR' BUSINESS CALENDAR 3. Discuss the Personnel Board scheduling for Case 2022-04, Minutes: The City's attorneys were present to discuss scheduling for Case 2022-04, Due to the delayed meeting start time to meet the requirement for quorum, the counsel for the Appellant was unable to remain on the Zoom virtual attendance for the start of the meeting, Acting Chair Crockett asked whether the Personnel Board rules had been distributed to both parties. Board Secretary Murray confirmed that the rules were provided to both the City's attorneys and the counsel for the Appellant. Acting Chair Crockett inquired whether discovery for Case 2022-04 had begun. The City confirmed that it had not received a request for discovery and would not initiate the process until the Appellant does, since the City is the party imposing the discipline. The City's attorneys indicated that subpoenas for documents and witnesses will be necessary for the case, They also noted that the hearing will be closed. The City's attorneys stated that availability was discussed with the counsel for the Appellant and presented potential dates that worked for both parties. They suggested holding the pre- hearing conference on August 18, and starting the hearing during the week of September 2-5, with continuation into the week of October 6-9, depending on the Board's availability, The Board confirmed its availability for the pre-hearing conference on August 18, and for the hearing dates on September 3-4 and October 6-9. Board Member Ballinas emphasized that it is important for both the City's attorneys and Appellant's counsel to attend Personnel Board meetings in person, rather than virtually via Zoom. Board Member Ballinas stated that all Board members, attorneys, and staff have committed their time to be physically present, and while unforeseen circumstances occur, adherence to agreed-upon meeting times is expected. The City's attorneys commented that they were unaware that Board Member Hernandez- Castillo would be arriving later. The Secretary clarified that while he was aware in advance of Board Member Hernandez-Castillo's delayed arrival, he provided both parties with an update regarding the delay and lack of quorum when both parties were present. Board Member Ballinas requested clarification on the official meeting start time. Board Secretary Murray clarified that Personnel Board meetings typically begin at 6:00 p.m. The current meeting began at 6:30 p.m, due to a prior agreement, as confirmed in an earlier meeting. Board Secretary Murray announced that the next regular meeting will be held on July 24 to conduct the Vice Chair and Board Chair elections. That meeting will begin at 6:00 p.m. Personnel Board 3 6/25/2025