Item 19 - Median Landscaping, Right of Way, and QOLT Debris Removal Services

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Median Landscaping, Right of Way, and Homeless Debris Removal Services May 5, 2026 Page 2 requests annually. The current blanket order contract is set to expire June 2026 with all possible renewal options exhausted. To continue with services, staff recommends amending the agreement with Landscape West Management Services, Inc. (awarded in July 2025) which allows for homeless debris cleanups within its scope of work by reallocating the funding from the soon to expire homeless services contract to the existing agreement for median landscaping services. From an efficiency standpoint, the requested amendment will consolidate two service contracts into a single contract, while providing two services: median landscaping and homeless clean up services. In addition, it is more cost-effective to continue services with Landscape West Management Services through the life of the agreement, as a recent Request for Proposals was conducted for similar services when the city entered into an Encampment Delegated Maintenance Agreement with the California Department of Transportation (Caltrans), and bids demonstrated higher service cost in the range of thirty six dollars ($36.00) to one hundred seventy five dollars ($175.00) an hour, much higher than the current Landscape West agreement pricing of$32.00 per hour. The current contract for median landscaping and right-of-way cleaning services includes provisions for debris removal and homeless encampment cleanups. The proposed amendment will increase contract limits to allow for increased service capacity and responsiveness within this existing scope to meet current operational demands. Landscape West has demonstrated the ability to perform services effectively for the City. Staff recommends approval of the First Amendment to Agreement A-2025-083 (Exhibit 2) with Landscape West Management Services, Inc. by increasing the budget by $500,000 annually, starting July 1, 2026, to continue providing quality homeless debris clean up services for a total revised agreement amount of$11,370,000 for the remaining term of the agreement. The terms of the original agreement will remain unchanged and allows the continuation of services intended to maintain public spaces free of debris and encampments, and open for safe use by residents, businesses, and stakeholders of Santa Ana. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funds are budgeted and available in the following accounts for FY 2025-26. Funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration.