Laserfiche WebLink
Planning and Building Agency <br /> 71 <br /> www.santa-ana.org/pb <br /> Item # 12 <br /> City of Santa Ana <br /> 20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br /> June 16, 2026 <br /> TOPIC: Land Management Electronic Plan Review System <br /> AGENDA TITLE <br /> Purchase Order Contract to Avolve Software Corporation for Land Management <br /> Electronic Plan Review System (Specification No. 26-060) (General Fund) <br /> RECOMMENDED ACTION <br /> Award Purchase Order Contract to Avolve Software Corporation for ProjectDox, a Land <br /> Management Electronic Plan Review System, in a total amount not to exceed $85,680, <br /> for a one-year term beginning July 3, 2026 and expiring July 2, 2027. <br /> GOVERNMENT CODE &84308 APPLIES: Yes <br /> DISCUSSION <br /> The City of Santa Ana has been in continuous operation with the ProjectDox Land <br /> Management Electronic Plan Review system since 2020. It continues to serve as the <br /> primary platform for electronic submissions and review of all planning, permitting, and <br /> construction documents for the Planning and Building and Public Works agencies. <br /> ProjectDox allows all plan submittals to the City to be electronically reviewed, approved, <br /> and stored while eliminating the need for paper plans or document. Applicants are able <br /> to submit plans, retrieve corrections, and verify project status online at any time, <br /> reducing or eliminating travel time for applicants during business hours and when City <br /> Hall is closed after hours or on weekends. <br /> ProjectDox is a proprietary solution and the only system that supports continuity with the <br /> City's current electronic plan review environment. Since the City began using the <br /> software, staff has made improvements to the user interface and internal processes to <br /> streamline the submission process for applicants and the review process for staff. The <br /> City's departments are fully trained on this platform. <br /> Santa Ana Municipal Code, Section 2-807(a), authorizes the City to make non-bid <br /> purchases of services, supplies, materials, and equipment whenever it shall appear that <br /> there is only one reasonably available source. Staff researched available procurement <br /> options and product offerings in the market, including a request-for-proposal (RFP) for a <br />